Leave Administrator

• Manage all leaves of absence, including but not limited to FMLA, state-protected leaves, parental leave, medical leaves, military leave, and other firm-provided leave programs
• Track leave status, deadlines, and required documentation to ensure compliance and reduce risk
• Partner with employees and supervisors throughout the leave process, providing guidance and updates on leave requirements and timelines
• Calculate state pay leave benefits in combination with paid leave from the firm for semi-monthly and bi-weekly payrolls, update timesheets as needed

• Ensure compliance with federal, state, and local leave laws, such as FMLA, ADA, and applicable state-specific leave regulations
• Work closely with internal and external legal counsel or leave experts as needed
• Maintain documentation and records for all leaves and related communications in accordance with compliance requirements and firm policies

• Act as the primary point of contact between employees, Human Resources, Professional Development, Payroll, and external vendors for leave-related inquiries and administration
• Partner with HR and department leaders to provide guidance on accommodations and return-to-work strategies
• Facilitate clear communication to all stakeholders regarding leave outcomes, responsibilities, and next steps

• Maintain accurate records related to leaves, including required notices, supporting documentation, and correspondence
• Create and manage leave reporting and tracking systems, ensuring timely processing and follow-up on outstanding leave-related matters
• Handle the uploading and tracking of employee information and documents in HRIS database and document management system (SharePoint)
• Administer the Bright Horizons benefits; create and upload monthly employee eligibility file
• Assistance with maintenance of HR portal webpage
• Reconcile HR expenses in expense management system

• Provide support on HR-related projects, initiatives, and communications, and provide additional assistance to HR Management as assigned
• Handle the uploading and tracking of employee information and documents in HRIS database and document management system (SharePoint)
• Administer the Bright Horizons benefits; create and upload monthly employee eligibility file
• Assistance with maintenance of HR portal webpage
• Reconcile HR expenses in expense management system
• Respond to employment verifications

• Take minutes at Committee meetings
• Organize and schedule Wellness meetings
• Design monthly newsletter using Concept software
• Assist with the launch and monthly maintenance of staff eligibility files for wellness platforms

• 5+ years of experience in HR, with specific experience in leave administration preferred
• Familiarity with the legal services industry or professional services environment is a plus
• Experience working with leave management systems or HRIS platforms required; proficiency in Paylocity, or similar systems is strongly preferred
• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent relevant work experience)

• In-depth understanding of FMLA, ADA, and other key leave legislation, along with the ability to interpret and apply them in a business context
• Familiarity with state-specific regulations regarding leaves (e.g., California CFRA, WA PFML)
• Understanding of basic payroll processes and their interaction with leave management
• Self-motivated with strong organizational and time management skills, with the ability to prioritize competing tasks and meet deadlines
• Excellent written and verbal communication skills
• Ability to navigate and lead sensitive, high-impact conversations with empathy, clarity, and professionalism
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and leave management software
• Ability to maintain a high level of confidentiality and professionalism when working with sensitive employee information
• Comfortable navigating complex leave scenarios and effectively communicating recommendations to employees and management
• Adaptability in a fast-paced, evolving environment while maintaining precision and accuracy in work
• Strong analytical and problem-solving skills and instincts for identifying when to escalate issues to senior HR leadership or legal counsel

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

Washington State

The annualized salary range for this position in Washington is $86,000 to $95,000 ($44.10-$48.72 hourly).Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

California

The annualized salary range for this position in Los Angeles is $85,000 to $95,000 ($43.59-$48.72 hourly); and in San Francisco is $101,000 to $112,000 ($51.79-$57.44 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.