Senior Administrative Assistant

As an Senior Administrative Assistant, you are an invaluable asset who is critical to the success of the organization. The office runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you - you are comfortable using computers and other office equipment to complete administrative tasks. Answering phone calls and maintaining a relationship with our clients is a breeze because of your exceptional ability to communicate. While your job duties may fluctuate day to day, we expect to see you proficient in word processing, data entry, formatting, scanning, transmitting documents, communicating effectively, and performing computer operations such as Microsoft Word, Excel, and PowerPoint.

• Perform administrative duties such as filing, ordering supplies, taking meeting minutes, copying, binding, scanning, and assisting with phone rotation as needed
• Assist with report and proposal preparation, and client invoicing
• Assisting marketing staff to implement business development strategies, including the preparation of qualification and proposal documents, maintenance of project sheets and resumes
• Provide support for preparation of presentations or other marketing events, as requested
• Process invoices, reconcile credit card statements, prepare expense reports
• Manage staff calendars, schedule conference calls and conference rooms
• Schedule hotel, flight, car rentals and prepare itineraries
• Coordinate conference registrations, event planning, memberships and continuing education
• Assist with maintaining and updating databases
• Additional research, administrative tasks and or special projects as needed

• BA/BS in Business preferred
• 5+ years of experience