Job Title: Executive Administrative & Personal Assistant
Location: Allied National Services - Corporate Office
Schedule: Full-Time | Monday - Friday | 9:00 AM - 5:30 PM (subject to change)
Employment Type: Non-Exempt
Overview:
Allied National Services is seeking a highly organized, proactive, and dependable Executive Administrative & Personal Assistant to support our senior leadership team. This dual-role position requires a professional who excels in both corporate administrative functions and personal assistant duties, helping executives stay focused, organized, and productive in a fast-paced, high-growth environment. The ideal candidate is a self-starter with excellent communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency.
Key Responsibilities:
Executive & Administrative Support:
Provide comprehensive administrative support to Directors and upper management
Manage calendars, schedule meetings, and coordinate appointments and travel arrangements
Prepare, edit, and format reports, presentations, and correspondence
Assist in organizing executive-level meetings, including agenda preparation, note-taking, and follow-up
Maintain digital and physical filing systems in accordance with legal and company requirements
Prepare data reports and scorecards using Excel and internal systems
Support cross-functional teams on special projects, events, and company initiatives
Respond to phone calls, emails, and mail inquiries in a timely and professional manner
Handle sensitive company information with the highest level of confidentiality
Personal Assistant Duties:
Assist executives with occasional personal tasks, appointments, and errands as needed
Coordinate personal travel, reservations, and special event planning
Maintain reminders and task lists to help executives manage both personal and professional obligations
Training & Team Support:
Assist with onboarding and training coordination, including scheduling classes and maintaining training materials
Track attendance and participation in training programs
Update and manage content on the internal training portal
Operational Support:
Identify opportunities to improve systems, processes, and workflows
Provide administrative support for department-wide communications, HR inquiries, and policy guidance
Build and maintain strong relationships with internal teams and external partners
Key Competencies:
Maintains strict confidentiality and exercises sound judgment
Excellent verbal and written communication skills
Highly organized with strong attention to detail
Self-motivated and proactive with the ability to work independently
Ability to manage multiple priorities under pressure
Strong interpersonal skills with the ability to build trust and rapport
Technologically savvy; quick to learn new systems and tools
Team player who collaborates well across departments
Qualifications:
Bachelor's degree preferred, or 2-3+ years of experience in a corporate administrative or executive assistant role
Prior experience supporting senior leadership or C-level executives strongly preferred
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent time management and organizational skills
Process-oriented mindset with a commitment to accuracy and compliance
Flexible and adaptable to shifting priorities and business needs
If you're a high-performing administrative professional who thrives in a fast-paced environment and enjoys wearing multiple hats, we'd love to hear from you. Join Allied National Services and play a vital role in supporting our executive team's success.
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Allied National Services
DOE
Sep 23, 2025