Administrative Assistant - Emergency Department - Part Time Days
7 am -7:30 pm/ 7 am - 3:30 pm, Monday - Friday and QOWE
- Schedule: Part Time Days 7 am -7:30 pm/ 7 am - 3:30 pm, Monday - Friday and QOWE
- Department: Emergency Department
- Location: Grand Blanc, Michigan
- Hospital: Henry Ford Genesys
GENERAL SUMMARY:
A member of an administrative assistance team and/or a patient care delivery team. Perform a variety of functions with an emphasis on clerical duties. - Demonstrate an understanding and commitment to the philosophy and objectives of Patient-Focused Care, continuous quality improvement, team interaction, and the mission and values of Ascension Genesys Hospital.
PRINCIPAL RESPONSIBILITIES:
- Maintain confidentiality of hospital matters regarding patients, physicians, visitors, co-workers, and other center members.
- Maintain patient confidentiality by continuously adhering to Federal and State laws regarding the dissemination of patient medical and billing information to outside sources.
- Maintain an effective and quality interpersonal relationships with patients, family members, physicians, visitors, co-workers, and other center members.
- Coordinate communications for the entire unit; answers telephone, handles mail, fax, pager communications to--from unit in a friendly, courteous, accurate manner.
- Act as a unit receptionist, information agent for patients, nursing staff, physicians, allied services, and visitors; ensure that information sharing of unit operations is maintained; communicate concerns to the management team for problem solving.
- Perform other duties as assigned.
- Register, admit patients to the unit; accurately enter, maintain patient information into hospital computer systems including demographic, financial information; assign, verify patient medical record numbers.
- Type and prepare various forms such as pre-admission and consent forms.
- Verify, assess coverage on all types of encounters working with third party payers included but not limited to: Blue Cross, HMOs, PPOs, private insurance companies, Medicare, Medicaid, private pay patients.
- Receive, record payments for hospital, medical services rendered; maintain petty cash fund; balance cash drawer, prepare cash reports, bank deposits daily.
- Perform basic registration and admit patients to the unit.
- Transcribe physician orders and enter necessary information on orders, charges, and credits into hospital information systems to ensure that they are carried out in the most efficient manner.
- Interview and act as a resource to patients and families to complete accurate birth certificates and related documents according to regulatory time frames including maintaining and downloading data to MDPH. (FBC).
- File complete and accurate registers with the County Clerk's Office. (FBC).
- Prepare chart for discharge.
- Process death records, assist with funeral home notification, and body release as indicated.
- May assist the patient care team in non-clinical activities of daily living, as directed.
- Final assembly, completion of medical records, keeping in consistent order, current, divided as needed.
- Demonstrate proper creation of patient's medical records.
- Assembles charts according to hospital standards.
- Analyze charts according to hospital standards, and to achieve The Joint Commission/HFAP standards.
- Perform actions on Chartfact locator system.
ducation/Essential Functions:
- Proficient in medical terminology, hospital computer systems, and general office equipment.
- Must possess excellent interpersonal skills necessary to effectively communicate with patients, medical staff, employees, third party payers.
- Must possess good analytical and math skills.
- Must have mobility skills to move room-to-room, between floors, including ability to assist in lifting, moving, evacuation of patients.
- High school diploma or GED required.
- Within scope of job, requires critical thinking skills, decisive judgment and the ability to work with minimal
supervision. Must be able to work in a stressful environment.
Additional Information
- Organization: Henry Ford Health Genesys Hospital
- Department: Emergency Department 001
- Shift: Day Job
- Union Code: MIGRA AFSCME Local 3518
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Henry Ford Health System
Nov 02, 2025