Proposal Manager

HDR, Inc.
life insurance, parental leave, paid holidays, tuition reimbursement
United States, New York, New York
Sep 12, 2025
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Proposal Manager, we'll count on you to: Manage the proposal and pursuit process for many key and transit, highways & roads, aviation, construction management and other transportation-related clients in NY/NJ. As a Proposal Manager, we expect you to be able to independently manage the pursuit process from capture planning to proposal development, through the interview preparation stages. The right candidate for this position is a highly organized, detail-oriented individual with a desire to handle multiple projects in a fast-paced environment. MANAGEMENT OF THE FULL LIFE CYCLE OF THE PROPOSAL/INTERVIEW PROCESS Conduct and facilitate pursuit and proposal meetings / facilitate pursuit teams to develop persuasive proposal and interview materials Collaborate with individual pursuit teams and technical staff to develop win strategies and key messaging Conceptualize, research and produce marketing materials, proposals, promotions and presentations including nontechnical writing Assist with elevating technical writing, by creating callouts or graphics to enhance the readability of text to reviewers Develop and coordinate layouts and graphics Write non-technical text, and edit and proofread marketing collateral Ability to write compelling content based on information provided by technical staff Be responsible for the timely production and quality of marketing communications (proposals, presentations, and external communications) Lead and support interview coaching and presentation development for shortlist interviews Interface with people both inside and outside the firm including clients and sub-consultants Articulate HDR's capabilities and competitive advantages. Be able to assist the technical staff to write and solidify HDR's "win theme's OTHER MARKETING RESPONSIBILITIES: Develop content for external marketing communications such as Linked In posts, leave behind brochures for clients, or materials related to conferences such as advertisements and booth material Facilitate debriefs to identify improvement opportunities and to measure overall competitiveness Train and mentor employees on business development and marketing best practices. Serve as a mentor towards younger marketing staff. Enforce and practice designated proposal closeout processes, which include deconstructing and filing proposal and presentation material upon submittal properly in HDR systems and folders Maintain accurate project and resume data in business development systems Monitor client and industry websites for solicitation status Administer the implementation of the go/no-go decision process following HDR's Matrix of Authority Perform other duties as needed Preferred Qualifications Bachelor's degree in a related field Deep knowledge of the A/E/C industry's standard approach to procurement of professional services- 8 years of AEC industry experience preferred Ability to handle tight deadlines and make independent decisions critical to job success Quick self-started, team-oriented and ability to work with a variety of professional styles Demonstrated ability to motivate and inspire others Ability and desire to travel and engage with others in-person Demonstrated experience in writing compelling content based on information from technical staff Preference is given to local candidates Required Qualifications A minimum of 5 years relevant industry experience Demonstrated "self-starter" with a history of completing projects with limited oversight Experience in sales and developing effective win strategies Excellent written and verbal communication skills Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint Proficient in Adobe Creative Cloud applications, including InDesign What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {New York, NY}: $90,000 - $128,625 Primary Location : United States-New York Industry : Administrative Schedule : Full-time Employee Status : Regular BusinessClass : Marketing and Admin Job Posting : Sep 11, 2025