Event Planner

SUMMARY

The Event planner builds and maintains strategically aligned corporate and community relationships and partnerships. In addition, the Planner manages and produces events from conception through completion.

Shift: Days. Monday - Friday, 9:00am - 5:00pm. Some weekends and holidays may be required for events/department needs

Job Status: Full-time, Hybrid

POPULATION SPECIFIC CARE
* No direct patient care.

ESSENTIAL FUNCTIONS
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.

• Manages, negotiates, and executes corporate and community partnership and vendor agreements.
• Maintains and develops community sponsorships, partnerships, and engagement opportunities in alignment with organizational strategies and initiatives.
• Plans and executes large-scale events and projects for key stakeholders including the Board of Directors, executive leaders, team members, and donors with the goal of enhancing constituents' experience and the hospital's reputation
• Leads internal and external stakeholders through project planning process including defining goals and scope, assigning tasks, developing timelines, managing budget, and allocating resources.
• Conducts market research and develops proposals to inform organizational decisions within budget and scope of the project.
• Communicates with stakeholders regularly conducting project meetings, developing and implementing communication plans, documenting project status and feedback, and providing solutions to problems that may arise
• Analyzes historical feedback to propose creative ideas to improve provided services, event quality, and planning processes.
• Strategizes with executive leadership on recurring and new events, programs, and initiatives to ensure each conveys the Children's Hospital Colorado (CHCO) brand, mission, and vision, while maximizing user experience
• Organizes facilities and manage all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.
• Partners with Marketing and Communications on marketing and public relations initiatives related to events, including developing content for deliverables, advising on timelines, providing creative direction, and pitching strategy.
• Manages documentation including project plans, evaluations, and reports.
• Advise on best practices and policies relating to compliance (insurance, legal, health, and safety), code of conduct, risk management, and marketing and communications
• Oversees event assignments to CCD coordinator, helping train on tools, best practices, and project processes.

COMPETENCIES

• BUILDING CUSTOMER LOYALTY - Meeting and exceeding internal or external customer expectations while cultivating relationships that secure commitment and trust.
• COLLABORATING - Working cooperatively with others to help a team or work group achieve its goals.
• COMMUNICATION - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listening actively to others.
• CONTINUOUS LEARNING - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• DIVERSITY & INCLUSIVITY - Is sensitive to cultural diversity, race, gender, and other individual differences in the workforce; recognizes the value of diverse perspectives and experiences and fosters a work environment reflective of the community at large.
• MANAGING WORK - Effectively managing one's time and resources to ensure that work is completed efficiently.
• QUALITY ORIENTATION - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
• Must have the ability to manage multiple projects independently.
• Must have proficient Microsoft Office Suite skills.
• Must have proficient project and resource management abilities.

MINIMUM QUALIFICATIONS

• EDUCATION - High School Diploma or equivalent.
• EXPERIENCE - Five years of experience providing event planning and consultation services.
• EQUIVALENCY - Bachelor's degree in a related field may substitute for the required experience on a year-for-year basis.
  

Salary Information
Pay is dependent on applicant's relevant experience.

Annual Salary Range (Based on 40 hours worked per week): $66,083.89 to $99,125.84

Benefits Information
Here, you matter. As a Children's Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career.

As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April.

Children's Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.

EEO Statement
It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of attendance at or graduation from an educational institution. You will not be penalized for redacting or removing this information.