New

Administrative Specialist, Sr. (Temp)

Georgia State University
$28.00 / hr
United States, Georgia, Atlanta
1 Park Place (Show on map)
Aug 28, 2025
Description : Administrative Specialist, Sr. (Temp) Office of Academic Affairs Georgia State University The Office of Academic Affairs is led by the Senior Associate Provost for Academic Affairs. The office supports faculty in developing and maintaining academic programs that meet the educational and career goals of students, fulfill the university's mission, and serve the employment needs of the state of Georgia. The Office of Academic Affairs at Georgia State University is seeking to hire an Administrative Specialist, Sr. (Temp). WHAT MAKES GSU A GREAT PLACE? Flexible work environment. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: The Administrative Specialist, Senior provides high-level administrative and program support to the Senior Associate Provost for Academic Affairs and the Assistant Provost for Academic Affairs. This position manages the day-to-day operations of the Office of Academic Affairs, ensuring efficient workflow and supporting strategic initiatives. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. DUTIES AND RESPONSIBILITIES INCLUDE: Manage complex calendars for senior leadership, including scheduling meetings, appointments, and events. Prepare and edit correspondence, reports, presentations, and other documents. Serve as the primary point of contact for internal and external stakeholders. Oversee daily office operations, including supply orders, facilities requests, and technology needs. Coordinate travel arrangements and process reimbursements in compliance with university policies. Maintain confidential records and files. Draft and distribute official communications, including emails, letters, and announcements. Coordinate logistics for meetings, workshops, and special events. Assist with budget preparation and monitor expenditure; prepare financial reports. Provide advice and recommendations on operational matters to senior leadership. Assist in developing and implementing policies and procedures. Support special projects and initiatives as assigned. Perform other tasks for office staff. Assist the HR Officer with HR-related data entry, ensuring accuracy, confidentiality, and compliance with university policies and procedures; perform additional administrative tasks as assigned. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and four years of administrative experience, or an equivalent combination of education and experience. Preferred Requirements: Experience supporting senior-level executives in higher education. Proficiency in calendar and scheduling software (e.g., Outlook, Google, Teams, Zoom, or similar). Familiarity with office equipment and software systems (printers, conferencing systems, HRIS, procurement tools). Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) with strong Excel skills Familiarity with office equipment and software systems (printers, conferencing systems, HRIS, procurement tools). Knowledge of travel arrangements, meeting coordination, and event logistics. Advanced proficiency in Microsoft Office Suite and experience with university systems (e.g., BANNER, PantherMart). Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong interpersonal skills and ability to work collaboratively with diverse stakeholders. Experience in office management, bookkeeping, accounting, or finance. Strong Excel and Microsoft Office skills (pivot tables, VLOOKUP, reconciliations). Excellent written and verbal communication skills. Strong organizational, analytical, and time management skills. Ability to handle sensitive information with discretion. Department : Office of Academic Affairs Location : Atlanta Campus Shift : 8:30am - 5:15pm Salary : $28.00/hour Pay Grade : Temp FLSA Status : Non-Exempt Job Type : Temporary Work Job Posting : 08/27/25, 7:10:18 PM Closing Date : 09/11/25, 3:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.