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Posting Text
| Posting Number |
S00661P |
| Position Status |
Non-Exempt |
| Reporting Relationship(s) |
Dean, School of Science, Technology, and Mathematics |
| Supervisory Relationships |
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| Job Summary |
The departments of Mathematics, World Languages, Literatures and Cultures, and Computer Science and Information Systems at Elmhurst University are seeking a detail-oriented Administrative Assistant. This individual serves as the initial contact for all three departments and performs duties that relate to faculty success and student services, including responding to general inquiries, proctoring examinations, word processing, distributing mail and performing other clerical tasks. |
| Salary Range |
$18.50-$19.50. This is the expected hourly range for this position. The actual hourly wage offered will depend on a candidate's experience and education, and departmental budget. |
| Essential Functions |
- Provides exemplary service to faculty, staff and students through in-person, email, and phone correspondence.
- Coordinates meetings and events using scheduling platforms (e.g., Outlook, Zoom, Teams).
- Obtains and maintains certification with Accuplacer to carry out tasks related to math proficiency testing.
- Collects language proficiency and placement test results, including data entry.
- Coordinates math proficiency testing, including student communication and registration.
- Proctors exams for students needing makeup times or extra time.
- Maintains office equipment by managing inventory and ordering general supplies; ensures printers and copiers are stocked and in working condition, and coordinates troubleshooting issues with the Service Desk as needed.
- Collects, organizes and maintains course syllabi from both adjunct and full-time faculty for each academic term.
- Support department chairs, as needed, to develop course schedule.
- Support department chairs and search committees, as needed, during searches for adjunct and full-time faculty.
- Collaborates regularly with department chairs in Mathematics, World Languages, Literatures and Cultures, and Computer Science and Information Systems to streamline communication, and ensure execution of academic and administrative tasks.
- Collects and distributes departmental mailings.
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| Other Duties and Responsibilities |
- Demonstrates a strong commitment to continuous improvement.
- Supports the University's mission, vision and values.
- Performs other duties as assigned.
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| Minimum Qualifications |
- Excellent interpersonal, written, and verbal communication skills.
- Strong knowledge of Microsoft 365 applications, including Word, Excel, and Outlook.
- Previous administrative support experience.
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| Preferred Qualifications |
- Previous experience working in a higher education environment.
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| Working Conditions/Physical Requirements |
Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects. |
| Work Hours |
This is a part-time position (10-15 hours per week), August through May. Approximately 3 hours per day, Monday through Friday, between the hours of 8:00 am and 3:00 pm. |
| Posting Date |
08/21/2025 |
| Closing Date |
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| Open Until Filled |
Yes |
| Special Instructions to Applicants |
An overview of Elmhurst University benefits is available
here
.
Elmhurst University is a leading four-year institution of higher education that seamlessly blends a liberal arts education and professional preparation to help students acquire knowledge and skills for enduring success. Founded in 1871, Elmhurst now offers more than 70 undergraduate programs of study, more than 20 graduate and certificate programs in flexible formats, and the Elmhurst Learning and Success Academy for young adults with differing abilities. Elmhurst University ranks among the top 10 best regional colleges and universities in the Midwest, according to U.S. News & World Report.
Recruiting and retaining a diverse workforce is a critical component of the University's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law. |
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Elmhurst University
Aug 22, 2025