EXECUTIVE ASSISTANT

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Chugach Government Solutions, LLC is seeking a highly qualified Executive Assistant to provide high-level administrative and operational support to the USAID Office of Acquisition and Assistance (OAA). In this role, the Executive Assistant will coordinate schedules, meetings, communications, and special assignments for the OAA senior leadership team. The position requires exceptional organizational, interpersonal, and time-management skills, as well as discretion in handling sensitive information. At the customer's discretion, this position may be performed in a hybrid capacity, with approximately 50% in-office presence.

Salary Range: $112,000- $130,000

Work Model: Hybrid

Essential Duties and Job Functions:

• Manage calendars, schedule appointments, and coordinate high-level internal and external meetings for OAA management.
• Prepare briefing materials, talking points, reports, and correspondence on behalf of the Senior Procurement Executive.
• Track action items, deadlines, and priorities; ensure timely follow-up and resolution of tasks.
• Support planning and logistics for events, meetings, and conferences.
• Maintain and organize official files, records, and documentation in accordance with USAID policies
• Coordinate with other executive assistants, bureau staff, and external stakeholders to support cross-office initiatives.
• Handle confidential information with professionalism, discretion, and sound judgment.

Accountable For:

• Knowledge of USAID organizational policies, procedures, and administrative practices; executive support operations.
• Skilled in Calendar management, correspondence preparation, event coordination, and use of Microsoft Office Suite.
• Ability to Multitask, prioritize competing demands, manager sensitive information, and work independently in a fast-paced environment.

Mandatory:

• Bachelor's degree in Business Administration, Communications, Public Administration, or related field.
• Minimum 5 years of experience in an executive or senior administrative support role.
• At least 2 years supporting senior leadership, preferably in a large, fast-moving private company or public organization.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to work independently and collaboratively in both in-person and virtual environments.
• Must be able to successfully pass a pre-employment background check and pre-hire drug test.

Preferred:

• Prior experience supporting senior executives within USAID or another U.S. Government agency.
• Familiarity with USAID policies and administrative systems.

Working Conditions:

• Full-time, 40 hours per week. One position requires 100% in-office presence, while another allows remote work with ~50% in-office presence. Fast-paced environment requiring responsiveness and multitasking.

Physical Requirements:

• Primarily sedentary, requiring long periods of desk and computer work. Must be able to attend and support meetings and events as needed.

Reasonable Accommodation:
CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Equal Employment Opportunity:
Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.