New

Property Coordinator

Vaco
$60,000.00 - $65,000.00 / yr
401(k), retirement plan
United States, California, Irvine
Aug 21, 2025
Property Coordinator A leading real estate development and commercial property management company is seeking a Property Coordinator to join the team. In this role, you will facilitate, organize, and coordinate tasks related to the maintenance and operations of a property portfolio. The ability to multitask, prioritize, and complete assignments in a timely manner is essential. This role requires someone who is self-motivated, detail-oriented, and an effective communicator with the ability to ensure clear follow-through between team members. You will provide support to and act on behalf of the Property Manager in the following areas: Responsibilities include: Field all telephone calls and online work orders, assigning them to the appropriate team or building staff member. Manage the online tenant work order system. Greet clients and guests as they arrive. Maintain tenant and vendor files in both hard copy and electronic formats. Process Accounts Receivable by entering cash receipts into the property management system weekly. Process Accounts Payable by coding and entering invoices into the property management system weekly. Assist with rental collections from tenants and invoice collections from vendors. Support tenant move-in process, including preparation of welcome packets, coordination of lease agreements, distribution of keys/key fobs, and collection of emergency contact information. Support tenant move-out process and prepare related documentation. Attend internal and off-site meetings, prepare agendas, take meeting minutes, and maintain records for reference. Complete and submit vendor forms and updated vendor information as needed. Qualifications: 1-2 years of experience as a Property Coordinator in commercial real estate. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Experience with MRI Accounting Software and/or Yardi Accounting Software preferred. Strong time management, organizational, and interpersonal skills. Previous commercial real estate industry experience. Ability to work in a fast-paced environment with rapidly changing priorities while remaining flexible. Team-oriented mindset with an entrepreneurial spirit. Excellent communication skills with the ability to interact effectively with tenants, vendors, clients, and team members. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.