Shipping Specialist

The Company

Modular Mining Systems is the global leader in mine management technology and a wholly owned subsidiary of Komatsu Ltd. Our innovative technology powers mine operations in every corner of the globe. The products we cultivate, the solutions we engineer and the service we deliver set us apart in the Mining Technology industry. We are more than a company, we're a community of passionate, creative professionals striving toward a shared vision: to revolutionize the way the mining industry operates. With a presence stretching from Johannesburg to Vancouver, Sydney to Lima, you are part of a global brand that supports creativity, fosters innovation and encourages you to think big, share ideas and be yourself.

Job Purpose

In this role you will receive materials from suppliers physically and within ERP system and performs incoming quality inspection of materials, including verification that parts received match drawings and purchase orders. Dispositions materials per requirements within the warehouse or for additional quality checks, and coordinates with the Manufacturing Engineers when there are discrepancies. Prepares required documentation and scans or files all paperwork per policies and procedures. Process daily sales orders pick lists and production orders meeting ship dates. Report any issues with sales orders or part shortages to Purchasing, Planner, and Sales Ops. Conduct inventory cycle counts maintaining inventory accuracy. For shipping, prepare documentation, maintainrecords, and coordinate logistics for shipments. Schedule both Domestic and International Freight Forwarder for pickup of orders.

Process Sales Orders deliveries meeting ship dates. Communicate with Company Sales Ops, Regional offices, and customers any issues on orders, shipment status, and freight forwarder contacts. Prepare boxes with appropriate labels for shipments as required. Verify Sales Orders deliveries with customerpurchase orders for accuracy. Follow Export Compliance policy. Provide guidance and training to others in the warehouse team. Generate output documents required for all shipments. Provide shipment tracking information when requested. Verify deliveries materials and quantity picked by warehouse staff before processing.

If you consider yourself someone who can apply technical know-how to create practical solutions in a dynamic and team-oriented environment, this is a great opportunity to work side by side with some of the biggest innovators in the Mining technology industry.

Travel Requirements

Job Duties and Responsibilities

• Materials Management and Recieving
• Verify quantity and materials from supplier packing list to Modular purchase order
• Verify material to Modular engineering SCD document
• Inform purchasing on any issues with material for action within 1 day of receipt
• Conduct SAP goods receipt transaction
• Label all materials with SAP part number
• Stock placement in proper unrestricted bins assigned on racking or shelving units and restricted quality bin
• Follow all warehouse safety and forklift policies
• Carry out inventory cycle counts assigned by Warehouse Manager or Supervisor
• Maintain forklift inspection sheets daily and report to Warehouse Manager or Supervisor any issues with forklift operation safety requirements
• Work with other warehouse team ensuring forklift safety inspection is completed before start of each day
• Proactively identify any possible safety concerns in the warehouse and communicate them to the Warehouse Manager or Supervisor.
• Perform facilities maintenance when requested by Warehouse Manager or Supervisor
• Carry out other warehouse tasks when requested by Warehouse Manager or Supervisor
• Pick from bins assigned by SAP pick list
• Pick sales orders deliveries and Production orders as assigned by Warehouse Manager or Supervisor meeting ship dates
• Verify Customer purchase orders are attached to Sales order ticket before processing orders
• Pick materials using first in first out (FIFO) strategy
• Maintain License tool
• Support continuous improvement activities within the warehouse
• Consistently performs 5S activities and assists with audits of other areas
• Shipping Activities
• Verify all sales order deliveries per customer purchase order
• Verify all picked materials for all sales orders picked by warehouse staff for accuracy
• Communicate via email with regional offices and customers submitting shipping documents and wait for release of orders when required by regional office or customer.
• Follow export compliance policy
• Prepare all shipments for loading on trucks along with paperwork required
• Complete all SAP transactions, output documents and post goods issue according to Incoterms
• Communicate with Sales Ops with any issues with orders
• Contact Freight Forwarders when shipments are cleared for release and complete all documents required which includes export compliance documents.
• Follow all warehouse safety and forklift policies and be proactive about warehouse safety.
• Carry out inventory cycle counts assigned by Warehouse Manager or Supervisor
• Work with other warehouse team ensuring forklift safety inspection is completed before start of each day
• Perform facilities maintenance when requested by Warehouse Manager or Supervisor
• Carry out other warehouse tasks when requested by Warehouse Manager or Supervisor
  
  

Required Skills

• High school diploma or GED (at least)
• 4-8 years of administrative/clerical experience in a warehouse
• Must be able to lift minimum 50 lbs
• 1+ years of experience with international shipping

Desired Skills

General / Communication:

• Communicates appropriately, clearly, thoroughly, and accurately through oral and written means
• Provides complete, reliable, and prompt information to others as needed
• Transmits ideas and information in a clear and concise manner
• Exercises discretion and confidentiality as appropriate.

Flexibility/Adaptability:

• Remains composed and maintain effectiveness under pressure or when confronted by unexpected mental and emotional stress
• Exhibits flexibility and adapts readily to changes in systems, processes, procedures, and circumstances
• Responds effectively to short deadlines and increased workflow
• Adapts quickly to change
• Completes projects and tasks successfully under stressful conditions
• Able to increasework pace to deal with immediate problems without losing effectiveness
• Handles many tasks simultaneously without losing effectiveness

General Customer Focus:

• Focuses on customer needs - both internal and external
• Makes a special effort to ensure that customers are satisfied
• Eliminates barriers that prevent the delivery of superior customer service
• Conducts self in an ethical manner

Safety & Compliance:

• Develops a thorough understanding of WHS legislation - keeps updated on legislation changes and case law
• Completes legal obligations in a timely manner
• Maintains confidentiality General - Communication Communicates appropriately, clearly,

What are the benefits of being a part of Modular?

We believe strongly in a healthy work/life balance and we love to brag about all the great things are members enjoy; like comprehensive health and benefit packages, tuition reimbursement, RRSP contributions with company match, flexible scheduling options and, of course, an excellent vacation policy. We are a global organization with a reputation for having premier people building premier products, we offer competitive compensation packages and a culture that thrives off creativity, collaboration and teamwork.

Mine Smarter.