Senior Student Program Coordinator

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Job Details:

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century.

In the Walker Department of Mechanical Engineering, we design and build devices and systems that transform industries and improve lives around the world. With nearly 70 faculty members, 27 staff members, 1500 students and thousands of alumni worldwide, the Walker Department has a supportive communityaspired to solve the most pressing challenges of the 21st century through world class research, unsurpassed student education, and dedicated service to the community.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

To coordinate and administer the operations of the recruitment efforts and outreach programs for the Walker Department of Mechanical Engineering. Coordinates and administers support services for all current and prospective students.

• Lead all departmental recruitment efforts, events, and initiatives at the undergraduate and graduate level (Elevate ME, Prospective Student Sessions, Graduate Recruitment Weekend, etc.). Manage direct communication efforts, working with prospective students and their families. Create, design, and coordinate new initiatives to improve recruitment and retention efforts. Make presentations to various related audiences as appropriate.

• Coordinate graduate admission process. Maintain electronic records, files, statistics and databases on graduate student applicants. Process admission applications for both Operations Research and Industrial Engineering and Mechanical Engineering graduate programs. Prepare and mail out acceptance and denial letters and program literature. Answer routine correspondence concerning inquiries on admission to the graduate programs.

• Develop and implement undergraduate and graduate student recruitment strategies. Coordinate all facets of the Graduate Recruitment Weekend, including travel arrangements, coordination of food, hotel, restaurants and transportation. Coordinate all facets of the Elevate ME program recruitment events. Work with Travel and Entertainment Reimbursements Coordinator on reimbursements for visiting students. Work with the departmental copy center on coordination of poster sessions.

• Prepare and present comprehensive reports on impact of student recruitment efforts. Collect, analyze, and manage data on recruiting and retaining students.

• Attend meetings and participate in professional development activities.

• Bachelor's degree in a field related to the work to be performed.

• Five years of experience coordinating or administering a program. Relevant education and experience may be substituted as appropriate.

• Must be organized and capable of planning and coordinating multiple tasks and managing their time.

• Effective team player, attention to detail, problem-solving skills, and excellent judgment.

• Demonstrated strong communication skills, both verbal and written English with internal and external constituents.

• Prior experience coordinating a student program.

• Experience showing a high degree of initiative.

• Exceptional time management skills.

• Experience coordinating events and using web-conferencing services.

$58,000+ depending on qualifications

• Standard office conditions

• Repetitive use of a keyboard at a workstation

• Monday - Friday, 8 am - 5 pm. Occasional evening, weekend, or overtime hours may be required.

• This position may be eligible for a hybrid (on-campus and off-campus) work based on business needs and at the discretion of the supervisor.

• Cover letter

• Resume

• List of three professional references with contact details. At least one reference should be a supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.