Executive Assistant to Chair - Pediatrics

The UCLA Department of Pediatrics is known for its
collaborative and high-functioning characteristics, as it strives to bring
outstanding clinical care, scholarship and research, education and training to
its constituents.

The Executive Assistant provides executive-level
administrative and analytical support to the Chair of the Department of
Pediatrics, ensuring the consistent implementation of operational goals is
achieved. In this role, the Executive Assistant is responsible for
managing complex, critical, and often confidential business, requiring
discretion, good judgment, experience, and skill. They are expected to
have the ability to make real-time decisions in keeping with the goals and
values of the department. In addition to managing the daily operations
for an executive level leader, they will manage multiple projects as well as
communication for other department programs and activities. The Executive
Assistant serves as a link between the executive level leader and other
department executive leadership, faculty, administrators, staff, and students.

Salary Range: $77,961.24 - $118,644.17 Annually

All Required:

• Strong experience in working in a fast-paced environment
  with the ability to handle multiple tasks, prioritize effectively, and meet
  deadlines
• 
  Excellent interpersonal and leadership skills such that the
  candidate can work effectively with staff, faculty, students and/or
  administration and communicate to all stakeholders in a clear and concise
  manner both verbally and in all written communications.
• 
  Strong problem-solving skills with a proactive approach to
  managing tasks and addressing issues.
• 
  Excellent written and verbal communication skills, with the
  ability to create clear, concise, and professional documentation.
• 
  Strong interpersonal skills, with a demonstrated ability to
  interact effectively with both internal and external stakeholders at all
  levels.
• 
  Maintain compliance with FERPA (Family Educational Rights
  and Privacy Act), and other guidelines and recommendations from AAMC, LCME,
  AACRAO and other regulatory bodies
• 
  Ability to maintain confidentiality of information and
  handle issues discreetly and with appropriate sensitivity.
• 
  High attention to detail and the ability to work
  independently while anticipating the needs of the executive leader.
• 
  Advanced proficiency in Outlook, Word, PowerPoint and
  Excel.
• 
  Must have experience collecting and analyzing data, writing
  and preparing reports, handouts, flyers and related resources.
• 
  Must be able to work comfortably with a diverse student
  population, with the ability to problem solve and identify appropriate
  resources and referrals for students when needed.
• 
  Working knowledge of UC guidelines, practices and policies.