Project Manager - Space Planning (Term-Limited Employment)

Salary range is $78k to $134k, with a midpoint of $88k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

This is a Term-Limited role with an anticipated duration of 4 years.

GENERAL PURPOSE:

Under administrative direction, the Project Manager manages the activities and operations of space planning for the agency. Provides project management support to the space planning staff responsible for scoping and executing projects, by partnering with senior team members in the Agency. Maximizes the utilization of space planning resources within the ASO and providing centralized business services in terms of oversight of procurement/contracts, engagements, invoice management, and managing the budget calendar of activities throughout the year. This role will be responsible for driving delivery excellence, continuous improvements, and customer satisfaction consistent with ASO strategy.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provides project management support and guidance to the space planning team.
• Manages multiple projects simultaneously for budgeting, project schedules, contingency plans, and critical paths. Negotiates contract changes as agreed upon per Agency policies and procedures, along with agreements with third-parties as applicable.
• Prepares reports of project phases to leadership and stakeholder jurisdictions as directed. Seeks creative solutions as issues arise and works to build successful collaborative teams.
• Provides leadership in the creation, continuous improvement, and execution of project management processes and practices. Monitors the compliance with the accepted processes to ensure that set requirements are met.
• Collaborates with various agency staff on renovation and new construction projects; participates in the design review of construction drawings and specifications; makes recommendations on concepts such as space plans and furniture selections to meet business objectives; demonstrates the overall merits of recommendations in a way that gains stakeholder support and achieves consensus.
• Alongside the space planning manager, assists the team in areas of invoice management, procurement/contract processes, the annual budget development calendar, and general variance reporting.
• Communicates effectively within the Agency and the community. Expected to have demonstrated proficiency in producing polished written and visual communication materials, as well as public speaking.
• Builds relationships with people from a wide variety of jurisdictions, communities, and professions, and has the ability to relate to many cultures.
• Reviews professional services and deliverables from artists for conformance to quality, schedule, and budget requirements. Reviews and approves invoices based on contract requirements.
• Provides support during design and construction phases, including coordination of various consultants and determination of the feasibility and constructability project.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor's Degree in Interior design, Space Planning, Architecture, Project Management, or related field. Four years in successful managing multiple projects through artist selection, design, fabrication, and installation; Or an equivalent combination of education and experience.

Required Licenses or Certifications:

• Valid state driver's license. This position is responsible for transporting items to and from warehouses.

Required Knowledge and Skills:

• Project management skills in scheduling, organizing, planning, and implementing space programs; ability to manage multiple tasks, set objectives/goals and re-prioritize as needed.
• Commercial space move planning, management, and methods
• Principles and practices of program/project development and administration.
• Interior design principles and standards for office furnishings, finishes and configurations.
• Principles and practices of contract administration.
• Principles and procedures of record keeping and information management.
• Modern office procedures, methods, and equipment.
• Solid computer-literacy with working knowledge of Microsoft Office along with basic bookkeeping and database skills.
• Principles of business letter writing and report preparation.
• English usage, spelling, grammar, and punctuation appropriate for serving as a representative of Sound Transit to the public and to the artists.
• Working positively and delivering results with diverse groups of artists, communities, selection and review committees, and jurisdictional partners, as well as design, fabrication, and construction professionals.
• Establishing and maintaining effective working relationships with other department staff, management, government officials, vendors, community groups, and the general public.
• Working effectively under pressure, meeting deadlines, and adjusting to changing priorities in a fast-paced environment.
• Managing multiple projects concurrently.
• Monitoring project operating budgets, costs, and schedules.
• Responding to inquiries through effective oral and written communication.

Physical Demands / Work Environment:

• Work is performed in a standard hybrid office, field, and warehouse environment.
• Positions working in field may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, and/or extreme noise.
• Position may include weekend/night shifts; position is responsible for office and/or space set up during nights and weekends.
• This position is responsible for supporting new office set up. May be subject to bending, crawling, eye/hand coordination, kneeling, pushing, pulling, reaching, seeing and carrying and lifting up to 25 pounds.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.