New

Office Manager

University of Illinois Chicago
United States, Illinois, Chicago
Aug 09, 2025
Office Manager Office Manager Hiring Department: Dean's Office Location: Rockford, IL USA Requisition ID: 1036387 FTE: 1 Work Schedule: 8a - 4:30p Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 8/15/25 Salary Range (commensurate with experience): $22.09 - 22.54 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Position Summary This position performs a variety of clerical duties to support the Office of the Dean and administrative units within the College of Medicine. Serves as the administrative support for the Departments of Obstetrics and Gynecology, Pediatrics and Psychiatry. This includes serving as the delegated liaison between the department Chairs, their faculty, students, dean's office and affiliated hospitals in the execution of the duties and responsibilities delegated by the department Chairs. Duties & Responsibilities Provide administrative support for the Chair of the Departments of Obstetrics and Gynecology, Pediatrics and Psychiatry. Assist with scheduling meetings, conference registrations, travel arrangements and reimbursements as needed. Provide clerical support for preparation of materials for classes/meetings with students as assigned. Assist in completion of department faculty promotion dossiers. Work closely with faculty members in compiling data necessary for promotion, resolve questions or missing data and monitor progress of promotion to ensure compliance with UICOM policies. Responsible for accuracy and timeliness. Attend workshops for current procedure in completing the promotion packet. Responsible for overseeing Department purchases/expenditures and maintaining an accurate record of expenditures. Reconciles purchases in university accounting systems in accordance with university policy and procedures. Processes purchases and reimbursements through the appropriate university systems. Assists in the budget planning process. Assist the Regional Dean's Office with faculty appointments for the above-mentioned departments. Communicate with new faculty to collect the necessary documentation required for appointment to the University. Maintain accurate files for faculty in the department with contact information, up-to-date CV's and other documents necessary for appointment. Create letter to new faculty from the Dean and mail. Assist in preparation of articles, documents and reports for faculty. Assist Department faculty with letters of recommendation for medical students seeking residencies. Collect, compile and organize information for recurring reports. Keyboard documents such as correspondence, reports, bulletins and similar materials with responsibility for determining format and correcting errors in sentence and paragraph structure as well as errors in spelling, punctuation and grammar. Clerical support for department committees, as assigned. Provide meeting notices and arrangements, assist in preparation of agendas and supporting materials, attend meetings to take minutes, and provide meeting follow- up. Assist search committees in tasks associated with recruitment of new faculty, such as setting up candidate itineraries and arranging travel. Provide support for projects and activities coordinated through the Dean's office. Assist with required annual faculty/staff training and form completion, Vacation/Leave reports and other reports as needed. Performs other related duties as assigned. Minimum Qualifications High school diploma or equivalent. Two (2) years (24 months) of work experience comparable to the third level of this series. The budgeted salary range for the position is $22.09/hour - $22.54/hour. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a copy to rockfordhr@uic.edu by the position close date. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/16641?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-06ad43b8f6c05148a9ad409ec3255e4c