Facilities Coordinator

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Facilities Coordinator will support the Corporate Facilities Department. This dual-role position is responsible for managing a portfolio of residential rental properties and supporting the management and operations of the facilities department. This role involves coordinating tenant relations, leasing activities, and overseeing maintenance requests. The ideal candidate has excellent administrative skills, demonstrated proficiency with SAP, particularly for processing work orders, creating purchase orders, tracking maintenance activities, and handling financial data.

Responsibilities of Position:

Residential Rental Properties:

• Manage a portfolio of residential rental properties throughout Ohio, Indiana, and Kentucky
• Serve as the primary point of contact for tenant inquiries, service requests, and general property issues
• Schedule and track maintenance and repair work; liaise with vendors and company facilities employees
• Monitor rent collection
• Coordinate lease agreements, move-ins/outs, inspections and lease renewals
• Maintain accurate records of tenant information, lease documents, and property files
• Ensure housing and safety standards are met in accordance with Company and regulatory requirements
• Support budgeting and expense tracking for each property
• Prepare property reports for management as needed
• Coordinating utility bills (water/electric/trash)
• Update and maintain property condition reports
• All other duties as assigned

Facilities Support:

• Administrative functions for the facilities department
• Maintain maintenance logs, service records and compliance documents
• Process Visa credit cards for department employees in Concur
• Coordinate vendor communications, purchase orders, and service agreements
• Identify, vet, and onboard new vendors and service providers across multiple geographic locations, ensuring coverage for all company-owned properties
• Maintain a preferred vendor list
• Work with Procurement and Accounting teams to set up new vendors in SAP
• Enter and manage service requests, work orders, and purchase orders in SAP
• Track maintenance costs and reconcile vendor invoices in SAP
• Generate and maintain reports related to maintenance and rental properties financials in SAP
• Collaborate with accounting and procurement teams to ensure proper cost tracking and budget alignment within SAP
• All other duties as assigned

Skills & Abilities Needed for Position:

• Excellent verbal and written communication skills
• High level of organization, time management, and attention to detail
• Great customer service and team management skills
• Ability to work independently with minimal supervision

Experience & Knowledge Needed For Position:

• Bachelors Degree in Business or related field preferred
• 2+ years of experience in property management and/or office administration
• Familiarity with residential property operations and lease management.

Physical Requirements in a Regular Workday:

• Occasionally lifting/carrying/pushing/pulling a max of 10 lbs
• Rarely lifting/carrying/pushing/pulling a max of 100 lbs
• Frequently working outside in changing temperatures, wet/humid conditions
• Frequently working in areas of dust, odors, mist, gases, and other airborne matter
• Occasionally stooping/kneeling/crouching/crawling
• Occasionally climbing and/or balancing
• Frequently sitting/standing/walking

Additional Working Conditions/Aspects:

• Possible exposure to high traffic conditions and/or tight driving areas
• Exposure to residential and commercial waste
• Ability to travel between offices, as required
• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.