Construction Coordinator

The Construction Coordinator is responsible for providing support for the Operations teams in the delivery of engineering & design and construction projects in coordinating, maintaining documentation, and ensuring efficient communication across multidisciplinary teams. In addition to project coordination responsibilities, the Construction Coordinator will perform key office administration tasks to support day-to-day business operations and support the leadership team on an as needed basis. A wide degree of creativity and latitude is expected.
Organization

Project / Office Administration
* Assists Operations team in communicating safety culture and upholding safety policies and procedures throughout the project and office sites.
* Perform general administrative tasks including filing, supply ordering, invoice processing, coordination of travel and supporting onboarding activities for new staff or contractors.
* Assists Operations team in preparing and managing schedules.
* Other duties as assigned

Support Documentation and Proposal Support
* Assist in the preparation and submission of proposals, EOIs (Expressions of Interest), and RFI responses.
* Coordinate with technical teams and business development to gather content, track deadlines, and ensure high-quality, compliant submissions
* Assists Operations team documenting changes in scope of work and maintaining accurate project documentation, progress reports, and compliance records.
* Assists Operations team with proper preparation, review, gather content, track deadlines, and ensure high-quality, compliant submissions.
* Assists Leadership with monitoring performance metrics and compiling reports for analysis.

Process & Procedures
* Assists BLS leadership in preparation of all project status reports
* Responsible for all project marketing collateral and digital document management records management
* Support content development (e.g., blogs, newsletters, social media posts) by gathering information and managing timelines.
* Assists BLS leadership in contributing to company's continuous improvement standards through lessons learned and further development to processes and procedures

Safety
* Participates in the Safe Behavior Observation (SBO) process
* Support adherence to safety protocols and procedures in office and on project sites.
* Assist in obtaining and managing permits and other regulatory documentation.
* Conduct regular checks to ensure compliance with industry and company standards.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Exyte Group.

Additional Responsibilities Interfaces
* Maintain organized electronic and hard copy filing systems to ensure accurate, confidential recordkeeping
* Proven experience in project coordination, administrative, or marketing support role within an EPCM or related engineering/construction environment.
* Strong organizational and multitasking skills, with the ability to manage competing priorities under tight deadlines.
* Proficiency in Microsoft Office Suite; experience with Adobe InDesign or proposal software is an asset.
* Strong attention to detail in formatting, grammar, and presentation.
* Excellent communication skills, both written and verbal.
* Ability to work within multiple systems Internal:
* Project leaders
* Cross functional teams
* Safety

Minimum Required
* High School Diploma or GED required

• Preferred
  * Bachelor's degree
  * 2+ years of experience in a construction coordination or support role, ideally in the BioPharma sector.
  * Excellent communication and interpersonal skills. Strong organizational and multitasking skills.
  * Knowledge of semiconductor cleanroom standards and protocols is a plus.
  
  Organizational Skills:
  Ability to manage multiple tasks, schedules, and documents simultaneously to ensure smooth project operations.
  Communication Proficiency:
  Strong written and verbal communication skills to effectively collaborate with contractors, vendors, and internal teams.
  Problem-Solving Ability:
  Quick thinking and resourcefulness to address unexpected challenges and maintain project timelines.
  Project/Office based - onsite
  No travel requirement
  
  Exyte US, Inc. is proud to be an Equal Employment Opportunity employer that is committed to celebrating diversity and supporting an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex (e.g., pregnancy, childbirth and related medical conditions, sexual orientation, gender identity), national origin, disability, genetic information, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

You want to be part of the Exyte team? We look forward to receiving your application!
For further questions and information, please do not hesitate to contact via E-Mail at name.surname@exyte.net

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.