Administrative Assistant I - OUMD

HJF is seeking an Administrative Assistant I to perform a wide range of administrative and clerical duties for a department or department manager. Some general tasks include preparing reports, meeting minutes and correspondence; creating and editing documents, spreadsheets and presentations. Assists in managing schedules, arranging appointments and itineraries and answering and transferring phone calls. Somewhat knowledgeable of business unit policies. This is the first of three Administrative Assistant Levels. This level is distinguished by moderate judgment in resolving problems of limited complexity.

This position will be in support of The En Route & Critical Care Department within the Operational and Undersea Medicine Directorate (OUMD) at the Naval Medical Research Center.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Provide general administrative support to program managers, researchers, and leadership staff.
• Maintain calendars, schedule meetings, and coordinate appointments and conference calls.
• Prepare, proofread, and edit correspondence, reports, and internal documents.
• Manage filing system ( electronic and physical), including confidential and sensitive records.
• Track and order office supplies and equipment as needed.
• Support travel arrangement and process relates documentation.
• Assist with training tracking and onboarding tasks.
• Interface professionally with military and civilian personnel across the NMRC.
• Perform other administrative duties as assigned.

Education and Experience

• High School Diploma required; Associate's degree preferred.
• Minimum of 0-2 years experience required.

Required Knowledge, Skills and Abilities

• Knowledge of proper grammar, punctuation, spelling, etc.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and maintain confidentially.
• Ability to type at least 60 words per minute, operate a word processor or computer, and effectively communicate with a diverse group of people.
• Ability to obtain and maintain a T1/Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The hourly pay range for this position is $20.99-$24.04. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.