Talent Acquisition Coordinator

OUC - The Reliable One, is presently seeking a Talent Acquisition Coordinator to join the Employee Experience division.

At OUC - The Reliable One, our mission goes beyond providing energy and water, we're shaping a sustainable future for our community. Guided by our Strategic Pillars of Customer-Centricity, Employee Empowerment, Operational Excellence, Innovation, and Sustainability, we are building a culture where people thrive, ideas spark change, and purpose drives progress. Every role at OUC contributes to this vision, and as a Talent Acquisition Coordinator, you'll play a key part in attracting and welcoming the talent that will power what's next.

OUC is the second-largest municipal utility in Florida and a trusted industry leader. We provide clean, reliable, and affordable energy and water services in central Florida. As we continue to innovate and grow, we're seeking a detail-driven and people-focused Talent Acquisition Coordinator to join our Employee Experience team. In this critical support role, you'll help shape the journey of every new hire, ensuring a smooth, compliant, and welcoming recruitment and onboarding process for candidates and internal partners alike. Explore our mission and values: Click here to learn more about what we do.

Why Join Us?

• Be part of a purpose-driven organization committed to community, sustainability, and employee development.
• Collaborate with passionate HR professionals in a forward-thinking environment.
• Access great benefits, hybrid flexibility, and professional growth opportunities.

What you will do:

• Coordinate and schedule interviews, assessments, and candidate touchpoints across the recruitment lifecycle.
• Liaise with hiring managers, recruiters, candidates, and external partners-including staffing vendors and MSPs, to support workforce planning and hiring operations.
• Manage job postings, assist with outreach, and support local hiring events.
• Facilitate pre-employment screening and onboarding activities, including background checks, I-9 processing, and documentation accuracy.
• Maintain candidate and employee records within ATS and HRIS systems with precision and confidentiality
• Support temporary staffing coordination, ensuring seamless onboarding and proper assignment tracking with vendor partners.
• Respond to internal inquiries, assist with recruitment reporting and analytics support team's process documentation.
• Identify and recommend process improvement opportunities to elevate the candidate and hiring manager experience.

The ideal candidate will have:

• A Bachelor's degree in Human Resources, Business Administration, Communications, or a related field; or an equivalent combination of education and experience (1:1 substitution accepted).
• 3+ years of HR administrative experience, including at least one (1) year supporting recruiting and onboarding.
• Proficient applicant tracking systems (ATS) and HRIS platforms is preferred.
• Experience supporting temporary staffing coordination or working with a Managed Service Providers (MSP) is a plus.
• Deep understanding of recruitment, onboarding, and employment documentation processes.
• Strong knowledge of employment laws and compliance requirements.
• A collaborative mind set, high attention to details, and passion for delivering an exceptional candidate experience.

OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes to cite a few:

• Competitive compensation
• Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.
• OUC's Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account
• Generous paid vacation, holidays, and sick time
• Paid parental leave
• Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities
• Wellness incentives and free access to all on-site OUC fitness facilities
• Access to family-oriented recreational areas
• Paid Conference and Training Opportunities
• Free downtown parking
• Hybrid work schedule

Click here to view our Benefits Summary.

Salary Range: $23.84 - $29.80 per hour (estimated $49,587.20 - $61,984 annually)

LOCATION: Reliable Plaza 100 W. Anderson St. Orlando, FL 32801

Please see below a complete Job description for this position.

The Talent Acquisition Coordinator provides administrative support throughout the full lifecycle of recruiting and onboarding, ensuring an efficient, compliant, and welcoming experience for candidates and hiring teams. Coordinates interview logistics, supports onboarding activities, maintains accurate and compliant records, and ensures pre-employment requirements are met. Collaborates with internal teams, department representatives, and external partners, including the organization's Managed Service Provider (MSP) to support workforce planning, staffing, and onboarding objectives for both regular and temporary positions.

Recruitment & Interview Coordination

• Schedule and coordinate interviews, assessments, and related activities with internal and external candidates.
• Serve as a liaison between hiring departments, candidates, and recruiters to support timely communication and effective coordination.
• Support the preparation and posting of job vacancies in the Applicant Tracking System (ATS) as needed.
• Coordinate recruitment outreach efforts and community hiring events.

Pre-Employment & Hiring Compliance

• Initiate and monitor background screenings, drug tests, and medical clearances.
• Track completion of pre-employment activities and follow up with candidates, vendors, or departments as necessary.
• Ensure new hire records and documentation are accurate, complete, and in compliance with applicable regulations and internal policies.

Onboarding Coordination

• Generate onboarding requests and assign employee identification numbers in internal systems.
• Prepare onboarding packets and support new hire orientation, including collection and verification of employment eligibility documentation (Form I-9 and E-Verify).
• Process and upload new hire paperwork, including I-9 documents in the system.
• Maintain onboarding materials, forms, and communication templates in alignment with current policies and procedures.

Temporary Staffing Support

• Support the processing of temporary staffing requests in accordance with established guidelines.
• Serve as the point of contact between hiring managers and the organization's Managed Service Provider (MSP) for temporary or contingent staffing needs.
• Track temporary placements, including approvals, onboarding status, extensions, and assignment documentation.

Records & Systems Management

• Update and maintain candidate and onboarding data in the Applicant Tracking System (ATS), and document management systems.
• File, track, and archive recruitment and onboarding documentation in accordance with records retention requirements.
• Monitor the Talent Acquisition mailbox and respond to inquiries or route them to the appropriate contacts.

Administrative Support & Reporting

• Assist in the preparation of reports, presentations, meeting materials, and data tracking tools.
• Attend team meetings, take notes as assigned, and support process documentation.
• Identify and recommend opportunities for process improvements to enhance operational efficiency and the candidate experience.
• Perform other related duties as assigned.

• Knowledge of employment laws, records retention standards, and public sector HR practices.
• Knowledge of recruitment processes, onboarding procedures, and employment documentation requirements.
• Understanding of temporary staffing protocols and third-party vendor coordination.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with HR technologies such as applicant tracking systems (ATS), onboarding platforms, and HRIS.
• Ability to interpret and apply policies, procedures, and applicable laws and regulations.
• Strong organizational, problem-solving, and interpersonal skills.
• Ability to communicate effectively, both verbally and in writing;

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field of study. In lieu of a degree, equivalent combination of education, certifications, and experience may be substitutable on a 1:1 basis;
• Minimum of three (3) years of human resources administrative support experience, to include:
  • One (1) year of experience supporting recruiting and onboarding;
• Experience using Applicant Tracking Systems (ATS), and HRIS, preferred.
• Experience coordinating temporary staffing or working with Managed Service Providers (MSP), preferred.

This job is absent of disagreeable working conditions. This job is performed in an office work environment.

This job includes very frequent speaking/hearing, writing/typing, and detailed inspection. This job requires frequent standing, walking, and sitting. There may be occasional bending, climbing, kneeling, reaching over head, and lifting up to twenty (20) lbs. Also, this job includes frequent driving of a company vehicle.

OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.

EOE M/F/Vets/Disabled