Lead Project Coordinator - Warehouse

Lead Project Coordinator - Warehouse

Countryside, IL 60525, USA
Req #3080

Friday, July 18, 2025

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you'll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Lead Project Coordinator - Warehouse reports to the Manager, Project Coordinators
• Located in Countryside, IL
• Full-Time
• In Office

The Lead Project Coordinator - Warehouse is responsible for the coordination of order shipments, processing returns, and facilitating communication between the equipment warehouse and the contract equipment teams. Based primarily at WHS 300 in Countryside, IL, this role works closely with the equipment warehouse team to ensure timely and accurate order processing, oversees the full returns process, and acts as a key liaison between warehouse operations and the PC/PM teams. This position is critical to maintaining workflow efficiency, inventory accuracy, and cross-departmental communication.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Warehouse Operations & Communication

• Print and sort pick tickets by required shipment date and other attributes (rush for example) as needed.
• Adjust pick ticket quantities based on PC/PM team direction and note changes to minimize rework.
• Coordinate with warehouse leadership to ensure timely processing of pick tickets.
• Ensure rush orders are prioritized and processed to meet deadlines.
• Support staged order accuracy checks prior to shipping as requested.
• Participate in the weekly reviews of the warehouse production plan.
• Follow up on missing items with the warehouse team as requested.
• Takes direction from the Manager of Project Coordination. Works collaboratively in a team environment with the WHS 300 team.
• Attend weekly Tuesday staff meetings at WHS 100 to:




• Review production plans.
• Connect and collaborate with peers
• Maintain understanding of and learn new processes.
• Present ideas and opportunities for improvement from a warehouse perspective

• Serve as the point of contact for:




• Receiving scheduling requests (especially when Open Dock slots are full).
• Coordinating inbound dedicated trucks.
• Documenting inbound/outbound shipments with photos.

• Supports and participates in the annual physical inventory process.

Supports the Contract PC/PM Team

• Respond to inquiries regarding:




• Shipment delays or priority changes.
• Rush shipment coordination.
• Dock status and expedited receiving.




• Provide documentation for stored materials as needed.
• Organize and prioritize replacement shipments.
• Understand and assist with truck scheduling (Senior Logistics Coordinator remains primary scheduler).
• Coordinate with Senior Logistics Coordinator & Warehouse Manager to align shipments with the production plan.

Returns & Inventory Coordination

• Coordinate the full returns process for WHS 300.
• Evaluate returned items to determine appropriate disposition (return to vendor, return to stock, scrap, or dead list).




• Coordinate vendor returns for damaged goods and manage final disposition of returned items.




• Collaborate with warehouse team to ensure proper transfer and slotting of returned items.
• Investigate and resolve items received without purchase orders in coordination with the PC/PM team.
• Assess and address damaged items upon receipt from vendor; determine if shipments should be refused.

Invoicing & Documentation

• Ensure timely invoicing of pick tickets (same day or next morning).
• Investigate and resolve discrepancies promptly.
• Ensure all serial numbers are accurately captured and recorded.

COMPETENCIES:

• Strong problem-solving and analytical skills.
• Excellent organizational and communication abilities.
• High attention to detail and commitment to follow-through.
• Ability to prioritize and multitask in a fast-paced environment
• Self-motivated and able to work independently with minimal supervision.
• Collaborative team player who works well across departments.

QUALIFICATIONS & EXPERIENCE:

• Experience working in warehouse environments
• Basic technical proficiency (Excel, email, internal systems) with a willingness to learn more advanced tools.
• Basic understanding of shipping and logistics operations preferred

#PMIndeed

The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.

In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [emailprotected].

Scam Alert: TriMark will never ask an applicant for their social security number or to make a payment related to a job application or job offer, or to pay for workplace equipment. Further, all communications with TriMark recruiters will come from an e-mail address ending in TriMarkUSA.com. If you have any concerns about the legitimacy of a job posting or recruiting contact, please contact [emailprotected]

• Countryside, IL 60525, USA