Executive Assistant

Your Job

Our Team

Molex is a leading provider of electronic solutions, committed to innovation and excellence. Our team is dedicated to delivering high-quality products and services to our customers worldwide. Join us and be part of a dynamic and forward-thinking organization.

What You Will Do

• Provide high quality administrative support to the CIO and her direct reports:
• Calendar management
• International and domestic travel coordination
• Expense management
• Meeting Coordination
• Scheduling meetings, which includes email coordination to find mutually available times and adjusting schedules for urgent matters.
• Organizing logistics such as conference room reservations, badging requests, and catering arrangements. Catering can consist of ordering internally or from an outside vendor, set up and clean up.
• Providing supplies as needed.
• Managing the agenda of the meeting.
• Managing meetings across multiple locations, including Lisle, Willis, and Wichita.
• Engage with the broader Molex (and in some cases Koch) Executive Administrative Assistant community in terms of collaboration, coordination, best practices, synergies and relationship building
• Event Planning
• Organizing offsite lunches or dinners requires selecting venues, securing private rooms, and managing food arrangements and contracts.
• Own and maintain distribution lists
• Update Digital Leadership Team and Global Leadership Team calendars
• Manage meeting invites: Digital Leadership Team meetings, townhalls, Cafe series, etc.
• Enter Purchase Orders
• Support PowerPoint creation as requested by the CIO and her leadership team
• Support spreadsheet/analytics as requested by CIO, Sr. Director Change & Adoption, HR, and other leaders for organizational effectiveness purposes
• Work with facilities for maintenance/technical issues as required
• Back up Evacuation Coordinator
• Occasional travel may be required

Who You Are (Basic Qualifications)

• 10+ years experience of senior executive support
• Microsoft skills at "high proficiency" level including Word, PowerPoint, Excel
• In Lisle office 5 days per week
• Ability to multi-task, manage schedule conflicts and stay two steps ahead of situations
• Demonstrated project management, organizational, analytical, and problem-solving skills
• Strong organization and communication skills at the executive level

For this role, we anticipate paying $36.00 - $41.00 per hour. This role is eligible for variable pay, issued as a monetary bonus or in another form.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).

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