Administrative Associate

Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia's market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders.

Covia is looking for a dynamic Administrative Associate who will have a positive impact on our team at our Marston, NC location. The Administrative Associate at the Marston facility will primarily be responsible for weighing trucks in and out, organizing bills of lading, and receive & assist visitors and telephone callers. Strong multi-tasking skills are required.

The successful incumbent will have the following Key Accountabilities:

• Ensure safe work operations and enforce safety and health rules.
• Coordinate and maintain effective office procedures and efficient workflow.
• Perform various routine administrative and secretarial duties, such as preparation of correspondence, reports, and maintenance of files.
• Implement policies and procedures set by Management.
• Fill in for the Office Administrator as needed assuring office matters requiring attention are properly handled.
• Weigh trucks in and out.
• Enter and maintain correct wanted delivery dates for all customer orders.
• Run reports for weekly shipments.
• Print out Bills of Lading for orders.
• Check email & fax for new orders on a regular basis, enter as needed.
• Enter employee hours & download all new data into payroll system as required.
• Enter other data as required.
• Maintain daily shipment report.
• Order & maintain office supplies as needed.
• Order rail cars in the absence of the Office Administrator.
• Bill Rail cars daily via Bourque.
• Complete COA data for customers.
• Receive and assist visitors and telephone callers and refer them to the appropriate person as circumstances warrant.
• Represent the company in a positive and enthusiastic manner to telephone callers and visitors.
• Attend monthly safety and team meetings as appropriate.
• Ensure office housekeeping is maintained.
• Perform other duties as assigned.

The successful incumbent will have the following Minimum Qualifications:

• High school diploma or equivalent required
• 3 to 5 years of general administrative experience required
• Knowledge of MS Word, Excel, and PowerPoint
• Computer skills demonstrated through prior work experience
• Preference given to prior experience working in ERP system
• Preference given to candidates with AA or AS degree
• Strong decision making and problem-solving skills
• Excellent communication skills

Commitment to Our Culture

Our core values - Safety, Team, Customers, Growth, and Courage-guide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider, and through the passion and commitment of our people, we enable customer success-ensuring a sustainable future for our company.

All Covia Team Members are expected to:

• Live the Life-Saving Rules
• Build high-performing work teams
• Focus on customers
• Demonstrate a growth mindset
• Do the right thing, always

At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality, and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status.

Benefits:

• Excellent Healthcare Benefits - medical, vision, dental
• 401K with company matching
• Paid Time Off + Paid Holidays
• Disability plans and Life / AD&D
• Employee Assistance Program

An Equal Opportunity Employer

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