Executive Secretary 1

Begin a new and engaging career with the Department of Military and Veterans Affairs (DMVA)! We are seeking a detail-oriented and reliable individual to manage the administrative functions for the Deputy for Administration. This exciting and challenging position offers you an opportunity to use your creativity and management skills. If you are well organized, goal-oriented, and efficient, we have the job for you!

Watch this video to see how you can make a difference working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today!

As an Executive Secretary 1, you will act as the liaison and initial contact for the Deputy for Administration (DFA). Your duties will include answering and screening telephone calls and visitors, answering inquiries telephonically and in writing, and informing the DFA about office activities occurring during their absence. In this position, you will monitor the budget for the office and run reports to monitor spending. You can expect to meet with the Director of the Bureau of Budget and Finance to review expenditures, ensure invoices are paid on time, and review any liquidations. You will also route correspondence to the appropriate Office of Administration (OA) staff, establish suspense dates for the completion of appropriate dispositions, and ensure suspense dates are met. Additionally, you will contact the appropriate offices about OA issues in suspense and advise the DFA on items requiring attention.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at Fort Indiantown Gap.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.
• You must be able to perform essential job functions.

Preferred Qualifications:

• Able to work in Lebanon County, Pennsylvania
• One year of experience in the field of administrative support to a manager
• Experience in varied office management or staff work
• Experience in maintaining multiple administrative projects

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.