Data Science Program Coordinator

Position Number: 40822802

Payroll Title: Student Services Advisor 2

Job Code: 004574

Job Open Date: 07/16/2025

Application Review Begins: 07/31/2025; open until filled

Department Code (Name): SAPP (Statistical & Applied Probability Program)

Percentage of Time: 100%

Union Code (Name): SV (SSAP) Student Services and Advising Professionals*

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $25.77 to $34.67/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $25.77 to $43.58/year.

Work Location: South Hall 5607

Working Days and Hours: M-F; 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Established in 1989, the Department of Statistics and Applied Probability (PSTAT) is a diverse community engaged in education and research. Our 15 faculty members are actively involved in interdisciplinary research spanning Financial Mathematics, Data Science, Actuarial Science, Theoretical Statistics, Applied Probability, Applied Statistics, and Biostatistics. We actively recruit the highest-quality faculty and graduate students. The Department offers Bachelor's programs in Statistical Science, Actuarial Science, and Financial Mathematics and Statistics and counts more than 1300 undergraduate Majors. We are also home to more than 80 graduate students in programs including BS/MS in Actuarial Science, MA in Applied Statistics and PhD in Statistics and Applied Probability, including emphases in Financial Mathematics & Statistics, and Quantitative Methods in Social Sciences. Located on the California coast 100 miles northwest of Los Angeles, UCSB is a campus of the premier University of California system. Currently ranked #5 Public University in the nation (2019 US News and World Report) and #2 for research impact in the sciences, UCSB is characterized by a culture of interdisciplinary collaboration and comprehensive liberal arts learning experience. UC Santa Barbara is one of only 62 research-intensive institutions in the U.S. and Canada elected to membership in the prestigious Association of American Universities, cementing its status as a higher-education leader.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Data Science Initiative Director, is responsible for student affairs and assisting with academic personnel coordination for the Data Science (DS) Initiative. With direction from the Data Science Director and Business Officer, the DS Program Coordinator assists in developing and prepares program curriculum plan for each academic year and prepares temporary sub-0 budget. Serves as the initial point of contact with students, advises students regarding general and program information. Ensures grades are reported and develops and updates the Schedule of Classes and other publications. Requires knowledge of policy and procedures for undergraduate education. Serves as the departmental liaison with the Office of the Registrar on all matters pertaining to program courses grades and undergraduate records. Responsible for processing all employment transactions for DS academic employees, including lecturers, teaching assistants and undergraduate learning assistants, in UCPath. Serves as resource for and advises DS Initiative Director on academic personnel policies including procedures covering academic recruitment, appointment, and advancement; compensation and salary administration; labor contracts; visa procurement; benefits; payroll. Provides administrative support for program coordination.

Required Qualifications:

• Bachelor's Degree in related area and / or equivalent experience / training.
• Knowledge and experience in college-level advising.
• Ability to handle sensitive situations with discretion and diplomacy.
• Must be able to maintain a high level of confidentiality and attention to detail.

Preferred Qualifications:

• 1-3 years of experience in related area and / or equivalent experience / training.
• Ability to interpret policies and provide guidance on them.
• Strong administrative and organizational skills.
• Thorough knowledge of administrative procedures and processes.
• Ability to work well independently as well as part of a team.
• Ability to work in a fast-paced environment, completing multiple tasks with competing deadlines.
• Ability to handle sensitive situations with discretion and diplomacy.
• Ability to think creatively when finding solutions to problems.
• Knowledge of student information systems such as eGrades, STAR, AAA, GOLD.

Special Conditions of Employment:

• Satisfactory conviction history background check
• This position is currently funded for two years from the start date.
• Position is funded by federal contract/sub-contract and requires E-Verify check.
• UCSB is a Tobacco-Free environment

*Important Additional Information About This Position:

This position is in a job classification that recently became part of the Student Services and Advising Professionals (SSAP) bargaining unit. This is a newly-established unit that is exclusively represented by the United Automobile, Aerospace and Agricultural Implement Workers of America (UAW).

The University and the UAW will begin bargaining over the terms and conditions of employment for the SSAP unit in Summer 2025. Until such time as a Collective Bargaining Agreement can be fully agreed-upon and ratified, the terms and conditions of employment for positions in the SSAP unit will continue to be governed by Personnel Policies for Staff Members (PPSM). Additional information regarding the unit can be found at https://ssap-uaw.org.

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 40% Student Services - In coordination with Data Science Director and Business Officer, assists in developing and preparing the program curriculum plan for each academic year. Anticipates, coordinates and resolves faculty teaching constraints, room problems, major and teaching conflicts. Processes new course approvals through the Master Course Approval system. Addresses all undergraduate Data Science student employment matters. Ensures compliance with employment limitations and/or restrictions due to student employee's visa status. Assists with monitoring graduate student employment. Monitors spending of salary charges including position changes, funding source changes, and shifts in payroll title for for Teaching Assistant (TA, reader and tutor positions). Processes and charges for tuition and fee payments via GradPoint, ensuring charges remain within funding received from Block Grant, Temporary sub-0 and/or the Control Point and Gift Funds. -Works with Business Officer to prepare the annual temporary Sub-0 budget. Provides Business Officer with data regarding curriculum, student enrollment, and salary information to complete report.
• 40% Undergraduate Program Coordination - Provides advising to new and prospective undergraduates preparing to enroll in DataScience courses on program considerations, program requirements, enrollment procedures, academic policies and university and program rules and regulations. Is responsible for preparing and updating the quarterly Schedule of Classes using Booked. Provides enrollment projections, coordinates scheduling with other departments and implements all scheduling decisions including obtaining classrooms. Works closely with the University Registrar's office for all room scheduling. Responsible for ensuring approval codes are received and distributed according to policy by verifying prerequisites have been met. Creates and manages course waitlists when requested by instructors. Orders textbooks and desk copies for courses, prepares for posting various schedules and notices concerning courses. Serves as the program eGrades coordinator. Responsible for ensuring instructors have access to the online grading system (eGrades), grades are submitted on time, and the process for changing grades is followed. Uses Student Access and Retrieval System (STAR) system to access and/or input information regarding student, course, or instructor information. Must be cognizant of the confidentiality of information. Advises students who seek answers to questions about the Data Science program.
• 10% Academic Personnel Coordination - Responsible for assisting with processing employment transactions for ladder faculty and non-senate teaching titles using UCPath. Reviews and evaluates proposed UC, campus, and collective bargaining unit changes to academic policies providing Director and Business Officer with potential implementation impact on departmental procedure. Using knowledge of collective bargaining agreements governing Unit 18 employees, work-load credits, etc., is responsible for assisting with all Unit 18 lecturer appointments. Prepares draft appointment letters for the Director's review.
• 10% Program Coordination - Responsible for independently planning and implementing program colloquiums and special events. Manages all logistics including developing budgets for events, timelines, coordinating catering, making hotel reservations, room reservations, parking etc. Maintains Data Science Initiative sections of the website.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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