Legal Administrative Assistant (Garden City, NY - Hybrid)

At Allstate, great things happen when our people work together to protect families and their belongings from life's uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers' evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.

Job Description

Key Responsibilities

• Legal Document Management: Draft, enter, and manage pleadings, motions, trial documents, and legal correspondence using the case management system.
• Case Lifecycle Coordination: From the time a lawsuit is received, support case processing tasks such as assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure.
• Calendar Management: Maintain and monitor calendars for trial, arbitration, and mediation dates. Ensure accurate scheduling, timely follow-ups, and notifications.
• Client & Court Communication: Answer and place calls with clients, attorneys, courts, and claim representatives. Communicate clearly and professionally via phone, email, and written correspondence.
• Administrative Support: Open legal files, perform mail handling (electronic and in-office), scan and file documents, triage and route correspondence, and manage various day-to-day office administrative tasks with attention to detail and timeliness.
• Court E-Filing: File legal documents electronically on court websites, ensuring accuracy and compliance with court requirements.
• Compliance Monitoring: Maintain data accuracy in the Team Connect Litigation Management System and support adherence to internal compliance procedures.
• Team Collaboration & Problem Solving: Work closely with attorneys, team members, and leadership to address administrative needs and process improvements. Remain open to feedback, flexible with shifting priorities, and supportive in a team-driven environment.

Qualifications

• Prior experience in an office or legal environment that includes administrative support, calendaring, data entry, or legal document preparation is strongly preferred.
• Exposure to bodily injury litigation or civil litigation is a plus.
• High School Diploma or GED preferred.
• Strong organizational skills and the ability to manage a high volume of work while maintaining accuracy.
• Excellent written and verbal communication skills with a professional and empathetic tone.
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven setting.
• Calm under pressure and capable of adapting to evolving priorities.
• Proficiency in Microsoft Office Suite and a willingness to learn new legal or case management systems.
• Trustworthy with handling confidential information and legal records.

Supervisory Responsibilities

This role does not have supervisory duties.

Education & Experience (in lieu)

In lieu of formal education requirements, an equivalent combination of work experience and education may be considered-particularly experience involving administrative support, document processing, calendaring, or customer service in a professional setting.

#LI-AT2

Skills

Compensation

The candidate(s) offered this position will be required to submit to a background investigation.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click "here" for information regarding the San Francisco Fair Chance Ordinance.
For jobs in Los Angeles, please click "here" for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

To view the "EEO is the Law" poster click "here". This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs

To view the FMLA poster, click "here". This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

It is the Company's policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee's ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.