Executive Assistant

Are you an expert executive assistant seeking a phenomenal opportunity to join an outstanding company? This could be a great position for you!

This is a full-time, office-based role out of our New York, New York office. This is an office-based role with flexibility for alternate work arrangements on select days! This role simultaneously supports two executive Northeast Region leaders: the Northeast Region Leader and the New York Market Leader. This role will also act as a resource for on-site needs in the New York City office.

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like.

The person in this role responds promptly and thoughtfully to work on requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations. Additionally, the Executive Assistant possess the skills and ability to partner with leaders on confidential matters, communicate optimally and appropriately with both internal resources and clients (where applicable), and other parties in an office based and semi-virtual working environment.

• Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes the initiative, leverages network of resources to solve problems).
• Manages executive schedules and facilitation of meetings. Acts as liaison between the executive and their colleagues, clients, and other collaborators.
• Coordinates sophisticated meeting logistics in-person and virtually; may include, but not limited to, meeting invitation coordination and sourcing, budgeting, travel, securing room reservations, meeting room logistics and materials, and catering/food delivery.
• Research and books travel arrangements (ex/ flight or train travel, hotel bookings, or other) when leaders travel to off-site client meetings, events, or Aon offices. Provides a detailed travel itinerary ahead of each trip.
• Maintains administrative oversight of Northeast and New York town halls and leadership meetings; Coordinate, schedule and prepare presentations for client and internal meetings.
• Prepares, produces, and proofreads presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity. Ability to compose materials from rough notes or independent knowledge of circumstances.
• Responsible for delegating support of the executives' email management, time recording, comprehensive calendar management, expense approvals, and special projects as needed. Coordinates various projects and works independently. Prepares and submits expense reports on the leaders' behalf.
• Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials, and any other preparatory materials, before distribution.
• Serves as an experienced resource for Aon branding and a liaison with varied Aon subject matter authorities. Maintains OneDrive files, databases, or SharePoint sites as applicable.
• Demonstrate leadership by supplying agenda topics and openly participating in meetings or other forums. Actively participates in leadership meetings for follow ups and note taking when applicable.
• Prioritizes work, makes measurable progress on assignments, and delivers quality results with an understanding of practice/business terminology. Familiarizes self with financial services and insurance industry terminology to inform daily work assignments.
• Strategic, solving problems, and establishing procedures that result in process improvements.
• Subject matter authority for internal tools and resources. Partner with Northeast Business Development team to manage all regional email Distribution Lists. Send regional holiday alerts and other colleague notices from dedicated executive alert inboxes.
• Records your own working time accurately and submits time according to corporate guidelines.
• Assists with overflow work from other areas of the business; provide backup support to other AAs as warranted. Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams.
• This list is not all-inclusive; other tasks based on business needs.

We do not offer visa sponsorship for this role.

Skills and experience that will lead to success.

• Minimum of 6+ years of validated experience as an executive assistant supporting multiple senior leaders.
• Displays exceptional customer service skills and attention to detail.
• Superior writing skills-grammar, punctuation, spelling, and proofreading.
• Self-motivated teammate with ability to work independently under minimal direction.
• Demonstrates strong organization and project management skills.
• Demonstrates discretion on highly confidential matters. Has a wide degree of creativity and latitude. Suggests approaches for resolving problems, maintaining an elevated level of confidentiality.
• Proven track record maintain composure during high-pressure situations. Ability to collaborate with clients and the team, always maintaining integrity with a positive demeanor. Excellent interpersonal and intrapersonal skills.
• Self-directed prioritizing of work and projects demonstrates measurable progress through open communication to leaders and team members consistently and with quality.
• Advanced level computer literacy in Microsoft Office Suite and other technology tools, programs, and database systems.

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The salary range for this position (intended for U.S. applicants) is $90,000- $105,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.