PAYROLL MANAGER

GENERAL DESCRIPTION

The Payroll Manager is responsible for overseeing and managing all aspects of payroll operations within a corporate environment. This role involves ensuring accurate and timely processing of employee compensation, compliance with relevant laws and regulations, and effective communication with both internal and external stakeholders. The Payroll Manager is a key figure in maintaining the financial stability and integrity of the organization. This role reports to the Director of Payroll.

Salary range ($85,000-$120,000+). Based on experience.

WHY WORK FOR US?

At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.

In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.

WHAT WE HAVE TO OFFER

Wells values our employees and is committed to providing a competitive and comprehensive benefits package.

• Health, dental and vision insurance
• Paid premiums for short- and long-term disability, and life insurance
• Wellness Incentives
• Paid holidays
• Flex spending for medical and daycare
• Health savings account (HSA)
• 401(k) plan with profit sharing
• Access to Nice Healthcare
• Employee Assistance Program
• Paid Time Off (PTO)
• Wishbone Pet Insurance
• Critical Illness Benefit Plan
• Accident Insurance Plan
• Voluntary Hospital Indemnity Plan

Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.

Other benefits include Health and Family Care leave for both union and non-union employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Payroll Processing:
  
  
  
  • Oversee the start-to-end payroll process, including data entry, validation, and distribution of paychecks.
  • Ensure accurate calculations of employee wages, bonuses, deductions, and benefits.
  • Manage any special payroll situations such as commissions, overtime, or tax adjustments.
  
  
  
  
• Compliance and Reporting:
  
  
  
  • Stay up to date with federal, state, and local payroll tax regulations, and ensure compliance.
  • Prepare and submit payroll tax returns, including W-2s and 1099s, in a timely manner.
  • Generate and analyze various payroll reports for management and government agencies as required.
  • Maintain accurate and confidential payroll records, including employee information, earnings, and deductions.
  • Develop and implement efficient record-keeping systems to ensure data accuracy and accessibility.
  
  
  
  
• Supervise and mentor payroll staff, delegate tasks, and ensure their professional growth.
• Conduct regular performance evaluations and provide guidance and training as needed.
• Manage relationships with payroll service providers, software vendors, and other external partners to ensure service quality and cost-effectiveness.
• Conduct periodic audits and reconciliations of payroll accounts to identify and resolve discrepancies.
• Collaborate with the finance and accounting departments to ensure accuracy in financial reporting.
• Serve as a point of contact for employee inquiries related to payroll, taxes, and deductions.
• Communicate changes in payroll policies, procedures, and deadlines to employees.
• Processes weekly payroll, direct deposits, and submits benefits files to vendors.
• Responsible for timely tax payments, and tax reporting through W-2's.
• Certified payroll, and prevailing wage reporting.
• Employment verifications.
• Compile reports as needed.
• Complete testing for software upgrades.
• Complete special projects as requested, and perform other duties as assigned.

EDUCATION, SKILLS, AND ABILITIES REQUIRED

• Bachelor's degree in Accounting, Business, or related field.
• Minimum of five (5) years payroll processing experience.
• CPP Certification preferred.
• Must have experience with multi-state payrolls
• Must have experience with multiple unions.

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Ability to sit or stand for extended periods of time.
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
• Visual acuity and ability to read small print.
• Hearing acuity and ability to communicate effectively with others.
• Ability to lift and move office supplies and equipment.
• Mobility and ability to move around the office as needed.

WORKING CONDITIONS

• Minimal risk of exposure to unusual elements.
• Minimal risk of safety precautions.
• General office environment.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells in an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.