Administrative Assistant-Hybrid

Employment Type: Full Time

Hybrid

Benefits: M/D/V, Life Ins., 401(k)

Englewood, Colorado

Pay Range: $19-$26 Hourly

JOB SCOPE: Under direct supervision, provides administrative and secretarial support for the Executive Director and other operational management staff. Supports and adheres to The US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

The US Oncology Network is a thriving organization that fosters forward-thinking, advancement opportunities, and an inspired work environment. We continuously look for top talent who will continue to propel our organization in the right direction and celebrate new successes! Come join our team in the fight against cancer!
About US Oncology The US Oncology Network is one of the nation's largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care. For more information, visitwww.usoncology.com. We extend an extremely competitive offering of benefits to employees, including Medical Health Care, Dental Care, Vision Plan, 401-K with a matching component, Life Insurance, Short-term and Long-term disability, and Wellness & Perks Programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides administrative support for special projects to include research, compiling data and the preparation of summary reports.
• May maintain employee personnel files in accordance with policies and procedures.
• May coordinate enrollment, termination and change requests on all employee benefit programs.
• Maintains employee data in payroll system and verifies accuracy of time sheets.
• Prepares paychecks and distributes to supervisors.
• Acts as a liaison with staff, physicians, and building management to resolve problems related to facilities maintenance.
• Performs a variety of secretarial duties including administrative support for Executive Director, Controller and Business Manager including making travel arrangements, memos, Email, reports, filing and miscellaneous correspondence.
• Tracks and records vacation schedules, personal time and other absences from employees? time cards.
• Performs secretarial functions including sorting and distributing mail, ordering and maintaining inventory of office supplies, development and distribution of practice newsletters and maintenance of medical library and subscriptions.
• Coordinates physician monthly on-call schedules and maintains monthly vacation/time-off and on-call accruals and holiday rotation.
• Completes and distributes weekly schedules.
• Maintain inventory of printing supplies and communicates changes or new items to printer.
• Answers telephone, takes messages, and screens and directs calls for administration in a professional manner.
• Composes, prepares, and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.
• Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed.
• Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating a new filing system as needed.
• Maintains office calendar and schedules meetings and appointments as needed.

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent required, Associate's degree preferred.
• Minimum three years of office administration and/or secretarial experience.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

WORK ENVIRONMENT: The work environment may include exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment. Work will involve in-person interaction with co-workers and management and/or clients. Work may require minimal travel by automobile to office sites.