Senior Accounts Payable Coordinator

Come join our GTE Financial team!

We are looking for an organized, professional, dedicated, and detail-oriented individual to join asa Senior Accounts Payable Coordinator. The Senior Accounts Payable Coordinator is responsible for performing operational support in the accounting department of the credit union. The Senior Accounts Payable Coordinator works in a high-volume, fast-paced environment and is responsible for invoice processing, general ledger coding, payment processing, vendor management, data gathering, data reporting, and account reconciliation, as well as working closely with other departments. This role acts as a subject matter expert and a key liaison between internal departments and external vendors, while ensuring adherence to company policies and regulatory requirements. The ideal candidate has a strong understanding of accounting principles, excellent organizational skills, and the ability to prioritize daily work.

What does GTE look for in an Senior Accounts Payable Coordinator?

• Coordinate with vendors and assist the facilitation of all timely payments with vendor terms and current payment policy.
• Collect and verify all incoming invoices.
• Evaluate all invoices received from vendors, verify receipt dates and forward to management in A/P workflow system.
• Monitor all accounts payable payments and ensure compliance with company policies.
• Coordinate with internal and external auditors during annual audits by providing support and current written policy.
• Develop and maintain professional relationships with new vendors and handle all inquiries from customers and employees.
• Ability to independently identify and seek needed information to resolve concerns or discrepancies.
• Track invoices and payments due, prioritizing according to the terms of the invoice.
• Confirm appropriate approvals before processing invoices.
• Confirm coding on approved invoices.
• Issue stop-payments and track uncashed checks.
• Prepare A/P month-end accrual list.
• Assist in the preparation of 1099s, understanding the difference between 1099 and non-1099 vendors.
• Effectively communicate with management, staff, and outside contacts, both written and verbal.
• Resolve moderately complex issues and refer to management, where appropriate.
• Research and compile information to successfully recommend product and/or services marketing opportunities.

Operational:

• Must demonstrate a functional knowledge of the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.

Required Qualifications:

• High school diploma or equivalent. Some college preferred.
• Minimum three years' experience or a combination of education and experience.
• Strong knowledge of AP processes and practices.
• Experience with Microsoft GP Dynamics software.
• Experience with a Payables workflow system.
• Proficient math skills. Excellent analytical and project management skills
• Ability to work independently and handle confidential information.
• Proficiency in Microsoft Excel and other Microsoft Applications

Position Details:

• Location: Downtown Tampa - GTE Headquarters
• Department Hours: Monday- Friday (8:00 am to 6:00 pm) // Saturday (9:00 am to 1:00 pm)
• Full-time hours required, with additional hours as necessary to accomplish objectives, goals, and projects.

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Come and join our award-winning team.

GTE Financial is an Equal Opportunity Employer.

Note: The above statements describe the general nature and level of the work being performed and are not an exhaustive list of all responsibilities of an employee in this job. GTE Reserves the right to revise or change job duties at any time as directed by management. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.