Executive/Regional Administrative Assistant

Are you a seasoned executive administrative professional looking to make an impact? We are seeking a dynamic and experienced Administrative Support Specialist to join our team and provide exceptional support to our Regional / Line of Business Executives. Work alongside a dynamic and collaborative team that values your contributions.

Key Responsibilities

• Provides administrative support to multiple executives in a fast-paced environment with a high level of discretion, confidentiality and empowerment.
• Responsible for managing, updating and communicating calendars and schedules for executives with high degree of accuracy and flexibility.
• Composes and processes business correspondence in response to inquiries, assigned projects or follow up.
• Serves as liaison with business units and staff representing the executive office and ensuring good communication.
• Organizes events, coordinates meetings, and initiates travel schedules and itineraries.
• Tracks expenses and processes expense reports. Negotiates arrangements, pricing, and coordinates contracts for events.
• Creates presentation material, and documents in support of executive activities, projects and responsibilities.
• Ensures appropriate set up of meeting rooms including seating, technology support, refreshments, quality and quantity of materials, welcoming guests, anticipating needs of participants.
• Represents organization to outside customers, clients, vendors, and community contacts requesting time with executives, or making inquiries to the organization.
• Coordinates information across the organization to insure timely and appropriate response and follow up to questions or inquiries received.

Required Experience

• Must manage sensitive and confidential information in a trustworthy manner and have a courteous, professional manner
• Must thrive in a fast-paced environment and eager to accept challenging assignments
• Has the ability to work independently as well as function successfully in team environment.
• Must possess excellent interpersonal skills, strong organizational skills, calendar management skills, anticipating support needed by the executives
• PC proficiency focused in the Microsoft Office Suite including Windows, Outlook, Sharepoint, PowerPoint, Word, and Excel is essential
• Ability to create and maintain Sharepoint sites in keeping with Corporate Standards.
• Performs a broad range of assignments with efficiency and accuracy and successfully copes with unintended consequences, moves constructively toward improving performance.
• High School diploma or equivalent.
• A minimum of 7 years experience as an administrative, executive assistant.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities

Our culture embraces diversity, equity, & inclusion; one where everyone feels valued and heard. For more information on JFG's culture and diversity efforts, including our employee resource groups, please visit the Diversity section of our career website.