HR Admin - Talent Acquisition Coordinator

Purpose

The Recruitment & Onboarding Coordinator plays a key role in delivering modern, effective talent acquisition and onboarding services to attract and retain top talent at Epiroc.

This position focuses on supporting the recruitment operations through coordinating a smooth interview process, and delivering a seamless, engaging onboarding experience-aligned with Epiroc's values.

Key Responsibilities

Support Recruitment Operations through:

• Coordinate and schedule candidate interviews in collaboration with hiring managers and interview panelists.
• Schedule debrief meetings for post-interviews as needed.
• Support recruiters on ensuring Predictive index assessments are completed by all candidates at the interview stage & the results must be documented in the candidate's application/profiles.
• Support recruiters in tracking candidate status and progress using tools such as SAP SuccessFactors.
• Promote a positive candidate experience through timely communication and logistics support.
• Manage recruitment reporting and metrics to support continuous improvement.

Support Onboarding operations through:

• Coordinate pre-employment processes, including drug screenings, medical evaluations, and background checks in partnership with external vendors.
• Prepare, update, and deliver onboarding packages and materials to enhance the new hire experience.
• Manage onboarding logistics, including IT access, HR documentation, welcome kits, and training schedules.
• Maintain accurate onboarding records and ensure timely updates in systems like SAP SuccessFactors.
• Partner with departments across the organization to ensure a smooth and successful integration of new hires.
• Promote a data-driven and digitally enabled approach to onboarding.
• Recommend process enhancements based on continuous improvement methodologies.

Education

• Required: Bachelor's degree
• Preferred: Degree in Human Resources, Business Administration, or a related field

Knowledge and Experience

• Minimum of 2 years of experience in recruitment and onboarding coordination across multiple sites.
• Strong organizational and communication skills with a focus on candidate and new hire experience.
• Familiarity with digitization and automation in HR is highly desirable.
• Fluency in English & French (spoken and written) is required.
• Proficiency in SAP SuccessFactors, Microsoft Office 365, MS Teams, HireRight, and service ticketing systems.

Life at Epiroc:

We are Epiroc, a leading productivity partner for the mining and infrastructure industries. By joining Epiroc, you can expect an atmosphere of creativity and innovation, 'Dare to Think New.' With innovative technology, we develop and produce innovative drill rigs, rock excavation, and construction tools. The company was founded in Stockholm, Sweden, and has passionate people supporting and collaborating with customers in more than 150 countries.

Employment at Epiroc Drilling Solutions LLC is "at-will," which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager, or executive of the company, other than the General Manager in signed writing, has any authority to alter the foregoing. The signature of this document serves as an acknowledgment of receipt and does not create a contract of employment.

Epiroc Drilling Solutions LLC is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.