Leave Administration Representative

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
The Leave Administration Representative is responsible for managing leave of absence processes with a strong emphasis on delivering exceptional service to employees and internal stakeholders. The ideal candidate brings proven experience in high-volume environments supporting large organizations (10,000+ employees), with a deep understanding of federal and state laws, including FMLA, military leave, and multi-state compliance. PeopleSoft and UKG Dimensions experience preferred.

This position falls under a hybrid work schedule. Minimum one day in office every other week and as needed.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree in Human Resource Management, Business Administration, or related field.

• Experience
  3 years to five (5) years of professional experience in one or more areas of human resource management, including at least three (3) years in assigned area.
  May consider additional years of experience in lieu of education.

JOB DUTIES

• Provides the focal point for all questions and problems relative to Family Medical leave (FMLA), State Parental Leave, Catastrophic Leave (CSL) and Military Leave (MLT) issues by way of verbal and written communication with supervisors, managers, and employees. As a single incumbent to this position, this focal point covers all departments within the university and the hospitals.
• Serves as a "source" of information and interpretation for FMLA, Parental Leave, CSL and MLT regulations and related UT Southwestern Medical Center policies and practices. Receives Requests for FMLA, Parental Leave, CSL and MLT from all departments in UT Southwestern Medical Center. Receives medical documentation completed by the employee's treating physician. Contacts supervisors to clarify missing, incomplete or confusing information presented as part of the request form or medical documentation.
• Reviews all assigned requests for FMLA, Parental Leave and CSL along with the associated medical documentation to determine if the employee's service and the specific illness combine to make the employee eligible for Family Medical Leave. Provide written response to the supervisor and the employee that approves or denies the employee's request.
• Reviews the assigned "return to work" notices to determine if adjustments to the leave dates are necessary and provide revisions by way of new designation notices to the supervisor and the employee.
• Researches questions and/or uncharacteristic situations that occur, via sources of Department of Labor literature, FMLA manuals, the Department of Labor phone contacts, other universities in the UT System, etc.
• Provides training for small to medium size groups of supervisors and managers on the subject of Family and Medical Leave, as necessary.
• Assumes other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare - no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!