Property Administrator (1 year Contract)

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them.

UCI Capital Planning plays a key role in the development of capital projects for the campus, including construction of new buildings, renovation of existing facilities and provision of utility infrastructure by providing planning, financial, and technical advice and consultation to the campus in the review, analysis and development of campus and health science programs and projects. This includes space planning, programming, funding, and utilization from large-scale visioning to precise detailing. This work has a significant, demonstrable impact on the ability of UC Irvine to implement capital programs, which enable the campus to meet its educational and research goals.

The Property Administrator (Real Estate Officer 3) plays a vital role in managing UC-owned real estate, including office, medical, industrial, and retail properties. This experienced professional leads real estate programs within their specialty, supports leasing and decision-making efforts, and conducts financial and budget analyses. Key responsibilities include overseeing third-party property managers, managing tenant relations, coordinating property inspections and preventative maintenance, and ensuring timely lease administration and contract compliance.

The Administrator also prepares Regents Items and UC Office of the President documentation, ensuring all transactions align with university policies and fiduciary responsibilities. Serving as a liaison between service providers, tenants, and senior leadership, this role helps ensure smooth daily operations and high tenant satisfaction especially for healthcare providers with unique facility needs.

Required:

• Professional experience in commercial real estate practices and lease contract development.
• Demonstrated knowledge and understanding of commercial property management, basic real estate law, and contract interpretation.
• Proven ability and experience in conducting lease negotiations relating to financial and legal contractual terms, contract development, space planning, coordinating tenant improvements projects, finance, and property management.
• High level of analytical, mathematical and decision-making skills in order to analyze and interpret financial and legal contractual terms and to draft formal contracts.
• Ability to effectively resolve legal, financial and contractual issues and disputes.
• Excellent interpersonal skills, including tact, diplomacy and flexibility to interact and maintain working relationships with University departments, University administration, industry representatives, charitable organizations and governmental agencies, including skills to clearly communicate information to a broad variety of people in written form, in person and on the telephone.
• Understanding of risk management, seismic, fire and other life safety and ADA compliance issues.
• Strong computer skills, including production of complex legal contracts, as well as analyses including spreadsheets, databases and modeling applications, specifically for financial feasibility analysis, operating budget performance analysis and database development.
• Excellent written and oral communication skills, including the ability to compile data and information, and draft formal documents and produce reports. Ability to draft accurate correspondence based upon negotiations and / or conversations, and the ability to keep accurate notes regarding transactions.
• Ability to deal with a multiplicity of demands and projects on an ongoing basis. Ability to work in a fast-paced environment of changing priorities and to maintain accuracy and attention to detail.
• Ability to prioritize assignments, work independently or as a member of a team, as well as be responsive to supervision.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years experience with professional real estate.

Preferred:

• Demonstrated knowledge of economic and general accounting principles and practices.
• A strong knowledge of lease terms, lease language, letters of intent and ground leases.
• California Real Estate Salesperson's or Broker's license preferred.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.