Staff Accountant

Job Identification

• Job Title: Staff Accountant
• Department: Accounting
• Incumbent: Vacant
• Reports to: Accounting Manager
• Location: Alexandria, VA
• Grade Level: 17
• FLSA Status: Exempt

Statement of Purpose

Responsible for a variety of complex accounting activities relating to the general ledger, department expenses, and financial statements. Work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, problem solving, and results. Tasks will include responsibilities related to Contracts, Ecommerce, and Sales Data Capture departments of NIB accounting/finance team.

Business Communications

• Banking Institutions EFT Files, Bank Statement Requests As Needed
• NIB Employees Expense Reports/Vendor Questions Daily
• Vendors Payment Requests/Invoice Questions Daily
• Agencies Payment Requests/Invoice Questions As Needed
• NIB/Contract Department Government Contract Requests As Needed

Education

Bachelor's degree in Accounting or related discipline from a regional accredited university or college; CPA or CPA candidate preferred.

Training and Specialized Knowledge

Comprehensive knowledge of standard month-end and year-end close processes; typical general ledger account reconciliation processes.

Core Competencies

Responsibility and Decision Making Authority

• Review general ledger transactions and make corrections as needed
• Review bank activity and contact banking institutions to research unfamiliar transactions.

• Set up new vendors in Oracle based on W-9 data
• Set up new commercial distributors
• Reconciliation of various general ledger accounts as assigned

• Month-end close process including journal entries, reconciliations, and schedules

Experience

• Two plus years of accounting experience or equivalent
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Highly proficient in Microsoft Office
• Excellent analytical and reconciliation skills
• Excellent oral and written communication skills

Travel

Minimal

Specific Duties and Responsibilities

• Reconcile several bank accounts using Oracle on a daily or weekly basis as appropriate
• Create new suppliers in Oracle and retrieve completed W-9 form vendors
• Assist with coding accounts payable invoices according to departmental budgets
• Compare actual expenses to monthly budgets
• Respond to inquiries from NIB staff regarding departmental expenses
• Participate in annual financial and program audit activities and inquiries
• Prepare schedules and general ledger reconciliations as a part of the month end close process
• Prepare benefits schedules based on salary, prepaid health, and workers compensation
• Prepare annual 1099 and 1096 forms for vendors
• Coordinate between the sales data capture team and the contracts team for the new Government contracts set up
• Review the commercial distribution list and set up the new customers in the Oracle
• Prepare annual City of Alexandria Personal Property Report
• Maintain electronic filing system for vendor invoices and employee expense reports
• Cross Train with Ecommerce Staff Accountant Position
• Prepare ad-hoc reports as needed

This job description does not imply that these are the only duties to be performed. The incumbent in this position will perform such other tasks as may be required for the effective operation of the Division/Department upon receipt by his/her supervisor.

NIB IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

NIB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Education

Bachelor's degree in Accounting or related discipline from a regional accredited university or college; CPA or CPA candidate preferred but not required.

Training and Specialized Knowledge

Comprehensive knowledge of standard month-end and year-end close processes; typical general ledger account reconciliation processes.

Responsibility and Decision Making Authority

• Review general ledger transactions and make corrections as needed
• Review bank activity and contact banking institutions to research unfamiliar transactions.

• Set up new vendors in Oracle based on W-9 data
• Reconciliation of various general ledger accounts as assigned

• Month-end close process including journal entries, reconciliations, and schedules
  
  

  Experience

  
  

• Two plus years of accounting experience or equivalent
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Highly proficient in Microsoft Office
• Excellent analytical and reconciliation skills
• Excellent oral and written communication skills

Travel

Minimal

Specific Duties and Responsibilities

• Reconcile several bank accounts using Oracle on a daily or weekly basis as appropriate
• Prepare the Daily Cash Report and send BAI reports to E-Commerce
• Create new suppliers in Oracle and retrieve completed W-9 form vendors
• Code accounts payable invoices according to departmental budgets
• Compare actual expenses to monthly budgets
• Respond to inquiries from NIB staff regarding departmental expenses
• Record journal entries for payroll and various fringe benefits
• Participate in annual financial and program audit activities and inquiries
• Reconcile the 941 tax form against payroll reports and salary expense on a quarterly basis
• Prepare schedules and general ledger reconciliations as a part of the month end close process
• Prepare benefits schedules based on salary, prepaid health, and workers compensation
• Prepare annual 1099-Misc forms for vendors
• Prepare ad-hoc reports as needed

This job description does not imply that these are the only duties to be performed. The incumbent in this position will perform such other tasks as may be required for the effective operation of the Division/Department upon receipt by his/her supervisor.

NIB IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

NIB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.