Executive Assistant II

Job Summary:

Provide executive administrative support to the Sales Leader by performing diverse administrative and clerical duties, anticipating the team's needs, and handling confidential information discreetly and professionally.

Essential Job Functions:

• Manage calendar, correspondence, expense reports, travel arrangements, and HROnline needs.
• Handle incoming inquiries, conduct research, and communicate professionally and promptly.
• Coordinate meetings, video conferencing, scheduling, and organize room setup as needed.
• Prepare materials for meetings and coordinate various calendar events.
• Perform other duties/projects as requested, ensuring thorough planning and high-quality results.
• Support the leadership team by executing and maintaining complex calendars and travel logistics.
• Deliver superior client service during interactions with clients, vendors, internal partners, and teammates.
• Work efficiently in a fast-paced, dynamic environment without compromising accuracy.
• Type, proofread, format, and bind documents and presentations.
• Collect, compile, and analyze moderately complex data for reports, newsletters, and presentations.
• Plan and execute multiple meetings and offsite events, adapting to shifting priorities.
• Manage confidential information and documents with discretion.
• Proactively research and resolve problems.
• Track and manage administrative projects, including onboarding new hires.
• Foster a positive team environment.
• Interact with senior leaders and external professional organizations.
• Oversee daily office operations and draft written communications as needed.
• Communicate and escalate issues clearly and promptly.
• Assist with special projects, events, and presentations, exercising sound judgment.

Education & Experience:

• Proven experience in an executive administrative support role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and relevant software tools.
• Proven ability to assist in development and/or development of power point presentations.

Skills:

• Calendar management
• Travel coordination
• Meeting coordination
• Data analysis
• Ability to assist and develop creating power point decks and presentations
• Problem-solving
• Client service

Competencies:

• Business acumen
• Communication
• Leadership
• Problem-solving

Work Location:

• Onsite in Chicago or Cleveland