Position Information
| Posting Number |
PG195185TM |
| Position Number |
48LS01 |
| Position Type |
Temporary |
| Essential Job Duties |
- Arrange logistics for faculty hires, including scheduling interviews and coordinating campus visits.
- Assist with organizing various department events, such as conferences, workshops, and seminars.
- Assist with faculty meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Assist in the planning and execution of occasional faculty retreats.
- Handle incoming phone calls to the department administration office.
- Assist with faculty onboarding and offboarding processes, arrange for parking permits for visitors, and book rooms for meetings, events, and other departmental activities.
- Maintain organized filing systems with directories, contact lists, and departmental documentation.
- Manage and track key deadlines, including annual evaluations, reappointment/promotion documents, and administrative reports.
- Draft and proofread departmental communications, including announcements and special messages.
- Assist with financial tasks such as PCard reconciliation, etc.
- Perform other duties as assigned.
|
| Is Time Limited |
Yes |
| If Yes, Appointment Length |
6 months - 11 months |
Department Information
| Job City & State |
Raleigh, NC |
| Department |
|
System Information
| Classification Title |
Temporary-Clerical |
| Working Title |
UTS- Temporary Executive Assistant at NC State |
Requirements and Preferences
| Work Schedule |
Monday- Friday 9am-4pm |
| Other Work/Responsibilities |
Other duties as needed.
|
| Minimum Experience/Education |
Bachelor's degree and at least 3 years of related administrative experience, preferably in a university or public-sector setting; or an equivalent combination of training and experience.
|
| Department Required Skills |
- Exceptional organizational and project management skills, with the ability to multitask and manage competing priorities
- Strong interpersonal and communication skills, both verbal and written, with a professional demeanor
- Attention to detail and accuracy in record-keeping, editing, and correspondence.
- Proficiency in office software, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and Google Workspace; experience with university systems (e.g., PeopleSoft) a Discretion and confidentiality in managing sensitive personnel or institutional information.
- Problem-solving mindset and ability to work independently and anticipate needs.
|
| Preferred Years Experience, Skills, Training, Education |
- Prior experience supporting an academic department or executive-level administrator.
- Familiarity with university hiring, promotion and tenure, and academic operations.
- Event planning or logistics coordination experience.
- Experience working in a dynamic, fast-paced environment with multiple stakeholders.
|
| Required License or Certification |
N/A |
| Valid NC Driver's License required? |
No |
| Commercial Driver's License Required? |
No |
Recruitment Details
| Anticipated Hiring Range |
$24.00/hourly |
Applicant Information
| Quick Link |
https://jobs.ncsu.edu/postings/219054 |
| EEO |
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |
|
North Carolina State University
$24.00/hourly
May 29, 2025