Temporary Accounting Assistant

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Accounting Assistant
Hours: This is a full-time position (37.5 hours per week 8:30am-5:00pm)
Pay: $25.00 per hour
Campus: Evanston Campus
Approximate start date: 6/2/2025
Approximate end date: 8/29/2025

Northwestern University is seeking a temporary Accounting Assistant for the Evanston campus.

Temporary Job Description:

This position is within Procurement and Payment Services, which is part of Business and Finance. Individual will handle transactional related work in Accounts Payable, such as processing invoices, approving expense reports, approving payment requests, and working supplier statements. These roles are predominantly exception processing, since many transactions flow through the system in an automated fashion. Therefore, they must review transactions more analytically, determine what may be incorrect, and then take appropriate action. All functions are performed with a high degree of independence and must be performed with integrity and in a timely manner. This position must maintain a close working relationship with all units within Procurement and Payment Services, other departments and schools, as well as the vendor community.

Hybrid position

Specific Responsibilities

• Review and approve payment requests and appropriate documentation.
• Review, approve, and reconcile expense reports.
• Process invoices when received outside the system when necessary.
• Potentially review, analyze, diagnose problems, and clear invoices in Nimbello.
• Distribute checks when held for pick-up.
• Review and reconcile vendor statements.
• All of the above are reviewed from a policy perspective before approving or processing.

Minimum qualifications:

• Associate's degree in business or related field, or the equivalent combination of education, training and experience from which comparable skills can be acquired.
• At least two years accounting related experience.
• Strong computer skills, oral and written communication skills, organizational skills, and time management skills.
• Demonstrated experience collaborating as part of a team and building relationships with PPS staff, department/school staff, and the vendor community.
• Ability to multi-task and handle a variety of duties with speed and accuracy.
• Ability to compile and analyze data. Also, demonstrate good judgment and decision making related to recommendations based on analysis of data. Excellent problem-solving skills.
• Ability to develop a thorough understanding of university policies and procedures and ability to use sound judgment in applying them to individual situations.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.