MSPA Admissions Assistant - Carbondale (3266)

This position provides specialized administrative support to the Program Assistant/Admissions
Advisor, admissions functions, and support for other activities within the Physician Assistant
Program within the Department of Physician Associate Medicine.

100% Administrative Support for Admissions/MSPA Program
1. Answer phone, email, and in-person questions from both internal and external
customers, including potential students, regarding admission requirements, program
information, Carbondale and community information, statistics on current and former
cohorts, and other questions as needed related to the program, SIU Carbondale, and the
SIU School of Medicine-15%
2. Collaborate with the Admissions Advisor & MSPA Faculty on the coordination of Virtual
Interview Day activities, including performing oversight of technical aspects for PBL
observation, program presentation, and applicant interview; create program
presentations; create digital forms and informational documents for applicants; create
facility virtual photo tour; video and edit faculty and staff introduction videos; create
surveys using SurveyMonkey; facilitate test video calls; compile applicant resumes &
poster for interviewer review; create acceptance/welcome poster-15%
3. Assist with creating and managing an electronic admissions record database; compile,
update, and maintain cohort statistics, spreadsheets, and digital files; create, update,
and maintain Admissions Office instruction manuals-15%
4. Utilize the CASPA platform to communicate with applicants, organize and create reports,
export data, create and update email templates, assign and maintain local and final
statuses on applicants, and download verified application packets. Download and print
applicant documents, transcripts, emails, biographical data sheets, contact sheets, and
release forms; maintain the electronic and physical files throughout the application cycle,
updating files as needed. Assist the Admissions Advisor in processing applications for
review as per established MSPA Program guidelines-15%
5. Create and maintain physical files on applicants for the Curriculum unit per established
MSPA Program guidelines, and build and maintain master spreadsheets-5%
6. Communicate with student applicants throughout the application cycle via email, phone,
CASPA, and in person, including sending documents and surveys as needed and
collecting and tracking the returned documents and survey responses-5%
7. Maintain digital and physical records of Admissions Office fiscal transactions for
enrollment deposits using the iPay system. Work with the SIU Bursar Office as needed
with these deposits-5%
8. Create and send surveys to MSPA faculty, staff, and applicants; track and update survey
data-4%
9. Track incomplete applications and communicate with applicants regarding incomplete
applications; update applicant files as new documents or information are submitted-2%
10. Work with SIU Carbondale and SIU School of Medicine offices to conduct daily tasks of
MSPA Program Admissions Office including the Graduate School, Registrar's Office,
Bursar Office, Housing, Financial Aid, Campus Mail, Printing & Duplicating, IT, and
Marketing-2%
11. Assist Admissions Advisor, MSPA Program faculty, and staff with Orientation, including
scheduling, giving tours, speaking, presenting, setting up, and cleaning up, recruit
volunteers from MSPA faculty and staff for assistance during Orientation-2%
12. Assist in creating pamphlets, brochures, or other collateral for the MSPA Program in
collaboration with the SIU School of Medicine Marketing Department and under
applicable guidelines-2%
13. Schedule and conduct facility tours with potential and current MSPA Program applicants2%
14. Relieves the Admissions Advisor of numerous personal contacts and determines an
appropriate course of action-1%
15. Review incoming mail for the Admissions Advisor, selecting and responding to items
within the scope of responsibility-1%
16. Maintain the alternate list and ranking of applicants from Interview Days, including
tracking applicants' interest in remaining on the alternate list-1%
17. Schedule Admissions Office meetings, including the annual Admissions Committee
meeting; prepare and distribute documents for these meetings; take notes and write
meeting minutes-1%
18. Establishes and revises the Admissions Advisor's calendar, informing him/her/them of impending engagements-1%
19. Establishes and maintains inventory records of Admissions promotional items, conducting periodic checks for inventory control-1%
20. Attend in-person and virtual trainings on PAEA, CASPA, WebAdMIT, SIU Carbondale, and SIU School of Medicine as needed-1%
21. Perform other office functions as assigned, such as filing, scanning, shredding, data entry, handling money, computers, copy and fax machines, and printers-1%
22. When necessary, assist MSPA Program faculty and staff with proofreading, data entry, shredding, inventory, filing, scanning, and other applicable program-related tasks-1%
23. Administers test proctoring/sequestering for the MSPA students under the direction of the Curriculum Coordinator-1%
24. Performs other related duties as assigned-1%

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.