Grants Administrator II

Responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.

Who We Are

The Salk Institute is an internationally renowned research institution that values all members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline, professional acumen, and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community has many talented individuals from varied backgrounds, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members, the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

• Independently manages all aspects of a portfolio of grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Prepares and submits grant, contract, sub-award and fellowship applications and awards. Stewards administrative proposal process including timeline creation, formatting requirements, submission processes, and deadlines. Works with faculty and staff on the preparation of all administrative portions of applications, including budgets. Prepares and compiles components for each submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with agency requirements. Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with various administrative departments (e.g., Chief Science Officer, Research Accounting, Purchasing, Animal Resources Department, Office of Technology Development) and Committees (e.g., IACUC, IRB, ESCRO) to assure proper stewardship of grant funds.
• Assists with the development, implementation, and maintenance of departmental policies and standard operating procedures to execute best practices. Assists with developing and implementing Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Establishes and maintains a positive and cooperative working relationship with faculty, staff and management.

• Performs other related duties as assigned by management.

What we Require

• Bachelor's Degree (BA) from four-year college or university, or equivalent combination of education and experience.
• Minimum three years non-profit or academic grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor's education and experience.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards2 CFR 200 (commonly called "Uniform Guidance").
• In-depth knowledge and current demonstrated experience in grant and contract proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
• Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merit increases, range adjustments and benefit costs.
• Experience in planning, researching, prospect searching, analyzing, implementing, and evaluating programs, and preparing grant and contract proposals, with the ability to develop reports and oral presentations.
• Preferred certificates, licenses and registrations: : Certified Research Administrator certification
• Experience with NIH grant submission systems required. gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL, and/or other on-line proposal submission systems preferred.
• Computer skills required: Grants Management platforms (e.g. Cayuse); Microsoft Office; Adobe Acrobat

What We Can Offer

The expected pay range for this position is $70,000-$90,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Benefits

Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Salk Values

The Salk Community, both scientists and administrators, worked together to define values that we believe support Salk's pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries, but a common understanding of how we should work together to enable those discoveries.

The acronym "I CARE" provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.

Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race (race is inclusive of traits associated with race, including, but not limited to, hair texture and protective hairstyles. Protective hairstyles include, but not limited to, such hairstyles as braids, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), reproductive health decision making, gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law.

Discrimination is prohibited with any intersectionality of the above-mentioned characteristics, including:

1. Any combination of characteristics.
2. A perception that the person has any of the characteristics or any combination of those characteristics.
3. A perception that the person is associated with a person who has, or is perceived to have, any of those characteristics or any combination of those characteristics.