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Executive Assistant

National Philanthropic Trust
United States, Pennsylvania, Jenkintown
May 16, 2025
Executive Assistant ABOUT NATIONAL PHILANTHROPIC TRUST National Philanthropic Trust is a public charity dedicated to providing philanthropic expertise to donors, foundations, and financial institutions, enabling them to realize their philanthropic aspirations. NPT was founded in 1996. Since then, we have raised more than $73.4 billion in charitable contributions and currently manage $49.2 billion in charitable assets. We have made more than 870,000 grants totaling more than $34.6 billion to charities worldwide. We rank among the largest grantmaking institutions in the United States. Our mission is to increase philanthropy in society. To that end, our experienced staff of philanthropic professionals are fully prepared to help you establish and administer your donor-advised fund. NPT is led by a Board of Trustees composed of nationally known experts in philanthropy and business. At National Philanthropic Trust, we foster a welcoming environment for all.People are valued and respected for who they are-with opportunities to bring theirentrepreneurial spirit andtalents to increase giving around the world. We have an inclusive, supportive, collaborative culture that makes National Philanthropic Trust one of the most rewarding places to work. AN OPPORTUNITY TO JOIN THE NPT TEAM The Executive Assistant provides comprehensive administrative and operational support to members of the Executive Team. Key responsibilities include a diverse range of administrative and analytical tasks, such as managing correspondence, scheduling meetings, coordinating travel (both domestic and international), handling expense reports, and organizing team and group activities. This role is pivotal in ensuring efficient daily operations and facilitating communication between internal and external stakeholders. Position requires a hybrid work model with three days in-office per week. Salary range is $64,000 - $74,000 plus 8% annual discretionary bonus. Duties/Responsibilities: Provide day-to-day administrative support, including scheduling appointments and managing meeting commitments in a dynamic environment. Coordinate daily meeting schedules to optimize time management and productivity and ensure prioritization of time-sensitive matters. Serve as a key point of contact for internal and external communications, including formal interactions with the Board of Trustees, clients and staff. Ensure that executives are prepared for meetings and travel Prepare materials and documentation needed for meetings and engagements. Offer support to the front desk and assist with reception duties as needed. Oversee internal and external contacts, prioritizing communication and managing follow-up activities. Organize and host internal and external events, including staff luncheons and meetings. Execute a variety of administrative tasks for the Executive Team, including: Handling phone calls and directing them as necessary Managing email communication Setting up and confirming meetings Coordinating itineraries, travel arrangements, and agendas Drafting correspondence and reports Completing expense reports Maintaining files and documentation Participate in ad hoc projects and assignments as needed. Demonstrate flexibility in managing changing priorities, including occasional evening or weekend work during peak periods. WHAT YOU BRING: Bachelor's degree or equivalent work experience. Relevant experience may substitute for formal education. At least seven (7) years of experience as an executive assistant A proactive approach, with strong problem-solving skills and independent judgment. Experience in financial or nonprofit/charitable organizations is preferred, though not required. Strong verbal and written communication skills. A collaborative, adaptable, and positive attitude with strong emotional intelligence. Exceptional organizational skills, attention to detail, and ability to manage competing priorities. Proven ability to handle confidential information with discretion. A team player with a client-service mindset. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Adobe Acrobat, with the ability to quickly learn new software programs. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.