Position Details
Position Information
| Recruitment/Posting Title |
Clerical Assistant Seasonal |
| Posting Number |
25TM0188 |
| Department |
IPO-Business Services |
| Overview |
The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Clerical Assistant Seasonal for the Division of Institutional Planning & Operations (IP&O). IP&O Budget & Finance team is looking for a business, accounting, finance and/or related field student intern to join our team. The Intern will learn various aspects of providing budget, finance, accounting, procurement and payroll services to the organizations within Institutional Planning and Operations. Experience will include an understanding of the budget to actual analysis process; purchasing of materials, supplies and services, general accounting, and payroll processing
The ideal candidate will have experience with basic accounting skills and be enrolled in an undergraduate or graduate degree program in business, accounting, finance and/or related field. Our internship provides an opportunity for students to gain practical experience with account reconciliation, reporting, analysis and in addition may be asked to support the billing, invoicing, and accounts receivable. The intern will work with a team of business professionals with in IP&O budget and finance team to support various business and accounting functions and have the opportunity to rotate with the budget & finance team to gain experience and support various business functions. |
| Position Status |
Part Time |
| Hours Per Week |
up to 40 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| FLSA |
Nonexempt |
| Position Salary |
$17 - $21 |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- High school diploma or equivalent.
|
| Certifications/Licenses |
|
| Preferred Qualifications |
- Enrolled in undergraduate or graduate degree program in business, accounting, finance and/or related field, strongly desired.
|
| Required Knowledge, Skills, and Abilities |
- Familiar with basic accounting formulas and terms.
- Excellent communication skills. Desire to learn and take initiative with problem solving.
|
| Equipment Utilized |
- Strong Microsoft Excel experience.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
|
Posting Details
| Posting Open Date |
05/15/2025 |
| Posting Close Date |
05/30/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Off Campus |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
33 Knightsbridge Rd. |
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
May 15, 2025