Professional Accountant 1 - Athletics Department

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Follow established University and departmental procedures to perform detailed accounting assignments in support of the Athletics Department.

• Serves as a primary University credit card user for the Athletics department; manages all related transactions, supporting documentation, and reconciliations to ensure compliance with procurement and audit standards.
• Performs monthly and adhoc reconciliations for the Athletics Business Office, including purchasing card transactions, vendor payments, travel expenses, petty cash, and department-specific accounts. Investigates and resolves discrepancies proactively.
• Responds to inquiries from vendors, internal departments, students, and other stakeholders; researches account issues, analyzes supporting data, and provides resolution in a timely and professional manner.
• Processes a wide range of accounting transactions such as invoice payments, purchase order creation, journal entries, expense transfers, and budget amendments while ensuring compliance with internal controls. This requires the calculation and verification of data.
• Maintains ongoing communication with vendors, regularly requests and reviews statements of account to ensure balances are accurate and up-to-date; follows up on outstanding items or payment discrepancies.
• Serves as an Athletics departments primary liaison with Procurement Services, managing external contract workflows; tracks all stages of contract approval, maintains contract repository, and ensures compliance with procurement and legal standards.
• Enters and maintains financial and operational data in University systems, updates departmental logs, and ensures records are securely stored in accordance with retention policies.
• Maintains up-to-date knowledge and compliance with State of Florida, University, NCAA, Conference USA, and department policies and procedures. Reports any known or suspected NCAA violations to the Director of Athletic Compliance and assists in the compliance oversight of subordinate staff.
• Performs additional fiscal or administrative tasks as assigned by supervisor and assist with special projects as needed. Responsibilities may evolve to meet the changing needs of the department and University.
• Oversees ordering, receiving, and inventory of all departmental attractive assets.
• Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies pertaining to the position of Professional Accountant 1. Reports any known NCAA violations or concerns to the Director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.

Bachelor's degree in Accounting or related business field to include a minimum of 6 credits in Accounting; OR four (4) years of appropriate experience to include one (1) year of accounting-related experience; OR an equivalent combination of relevant education and/or experience.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

Operating University Vehicles (all types)

• Driver's License Check
• Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.