Program Coordinator - Department of History

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates and provides support to the operational activities associated to the Department of History graduate programs. Assists in day-to-day operations while responding to students, faculty and administrative inquires, maintains electronic student files and facilitates chair, faculty and Administrative/Staff requests.

• Works alongside the Graduate Program Director (GPD), Graduate Committee, Department Chair, Graduate Faculty and the Office Manager with administrative duties. Serves as a point of contact for the department's graduate office. Serves as point of contact for graduate program communications and manages graduate-related correspondence.
• Facilitates the dispersion of comprehensive exams, coordinates graduate and doctoral defenses, etc.
• Maintains the graduate calendar of events, activities and appointments. Arranges all graduate level student orientations, colloquia with guest speakers, recruitment and graduate student travel, other graduate events as needed.
• Supports and coordinates the work of the GPD including but not limited to graduate advising, including accessing PDA and Panthersoft to access student, instructor and classroom information and processes. Assists with scheduling student appointments. Supports graduate advising functions, including student record maintenance and academic program processes.
• Coordinates all logistical matters related to the History Graduate Programs. Monitors status of Program projects. Analyzes program's needs, runs queries and oversees activities.
• Monitors expenditures for Colloquium and Recruitment funding from the University Graduate School (UGS). Advises GPD and Administration on budgetary needs and/or discrepancies. Assists GPD with the coordination and preparation of strategic plans in support of the Graduate Program.
• Serves as liaison between the department's Graduate Programs, SIPA Deans Office /Graduate Office, and UGS.
• Serves as a University credit card user for the graduate program transactions. Adheres to universitys rules and regulations. Coordinates with Office Manager for monthly reconciliation of the account.
• Oversees all travel related matters for GPD, graduate students, and guests of the graduate program. Submits travel authorization requests (TARs), cash advance requests and expense reports for travel incurred. Maintains documentation for reimbursement process and maintains communication with traveler, approvers and/or prepay auditors to ensure prompt reimbursement Handles requisitions, vendor forms and purchase orders for graduate related transactions.
• Assists graduate students with preparation of graduate assistantship forms and other necessary paperwork for teaching assistants/graduate assistants/digital assistants/research assistants, and other similar roles. This includes assisting with credentialing graduate students as instructors. Submits GA contracts and other necessary paperwork.
• Oversees and maintains graduate student records and evaluations. Assists graduate teaching assistants with inquiries. Maintains evaluations (i.e., student's written comments and quantitative results) for graduate teaching assistants and instructors.
• Reviews graduate program applications for the GPD, Graduate Committee, and other pertinent faculty and staff. Supports the Graduate Committees evaluations of the files and enacts their decisions. Tracks student admission status. Advises applicants of missing documents for the Committee's review.
• Coordinates the enrollment and registration of graduate student courses, including associating graduate students with independent studies, dissertation writing credits, and other such courses they receive permission to enroll in.
• Coordinates annual calls and applications for departmental student scholarships and fellowships.

Bachelor's degree and two (2) years of office or related experience.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.