Temporary Corporate AP & Billing Specialist

About Us

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Job Responsibilities:

• Track and process all incoming invoices to the corporate office that involve hotel reimbursement (Ensure accuracy of invoices and proper treatment of sales tax; verify coding and ensure intercompany allocation is prepared properly; input invoices into the accounting software; scan & link the invoices in the accounting software systematically; distribute invoices to discipline heads for review and approval; post intercompany billing entry or applicable AR billing entry).

• Prepare authorized invoices for payment to vendors (Create check run; provide organized backup with check detail report for final approval; prints checks and attach the matched documentation for mailing; maintain an organized electronic filing system).

• Input all wire and ACH payments made in lieu of checks through the accounts payable module.

• Review and reconcile vendor statements and resolve any outstanding invoices.

• Maintain a database to track reoccurring invoices on a monthly, quarterly, and annual basis.

• Interface with various hotel personnel, corporate staff, municipal authorities, and outside vendors.

• Keep current with all standard operating procedures related to accounts payable and billing matters.

• Obtain information and track details related to acquisitions or divestures of hotels for billing accuracy.

• Prepare monthly intercompany balance sheet reconciliation.

• Assist with all year-end procedures including tax and audit requests, as needed.

• Work directly with the greater corporate accounting and finance team on ad hoc projects and special assignments, as needed.

Qualifications:

• Degree or Certificate in Accounting preferred.

• Five or more years of relevant experience in AP/AR preferred.

• Previous experience in hospitality is a plus.

• Proficiency with standard suite of Microsoft Office applications, in particular Excel.

• Working knowledge of Oracle is a plus

• High degree of integrity and professionalism required.

• Ability to work independently and as part of a team.

• Strong organizational and time management skills.

• Ability to handle multiple tasks simultaneously.

• Ability to prioritize departmental functions in order to meet due dates and deadlines.

• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Compensation

Benefits

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.