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About Us Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!
We value U.S. military experience and invite all qualified military candidates to apply. Overview
The D&C Project Coordinator provides support to Project Management team.
Job Responsibilities:
Coordinate firm and project related meetings as necessary. Coordinate firm and project related travel as necessary. Assist team with drafting, editing and distribution of project status reports. Assist team with follow up and review of deliverables by others (various project consultants). Assist with project filing and project archive management. Assist in development of project specific source documents (scope, schedule and budgetary) for use in project execution. Assist with the drafting, review and issuance of contracts, change orders, purchase orders utilizing boilerplate templates and follow up on required signatures. Prepare documentation for analysis and review of specific issues. Document project meetings, issuing agendas and minutes to project teams, as requested by project leads. Develop and complete project specific tasks as assigned to meet or exceed the expectations of the client and fulfill our contractual obligations. Proactively assist senior management with project consultant proposals and subsequent interviews. Compile, review and/or approve travel and reimbursable expenses submitted by Ground LVL employees and consultants. Drafting of Ground LVL service proposals and routing as required. Assist with drafting and distribution of Requests for Proposals and Requests for Qualifications for project consultants and contractors. Assist with the project close out process to a successful completion. Promote the highest level of professionalism and ethics. Perform any other job related duties as assigned. Qualifications:
1-2 years of administrative experience. Excellent organizational skills, with the ability to produce high quality reports in a timely manner. Proficiency in MS Excel, Word, and PowerPoint. Strong written, verbal and presentation skills are required. Team player with excellent interpersonal skills. Managing processes and promoting process improvement. Time management and ability to meet deadlines. Basic budgeting and accounting skills. Problem-solving and decision making. Proactivity and self-direction. Compensation Salary Range: $75,000.00 - $85,000.00 Annually
Tipped/Service Charge Eligible? No
Discretionary Performance Bonus Eligible? Yes
Benefits
HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dentalprograms through Anthem Blue Cross Blue Shield as well asVision insurance programsthrough EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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HEI Hotels & Resorts
life insurance, vision insurance, 401(k)
May 15, 2025