Business Assistant - PT Temporary

Business Assistant - PT Temporary, Health Affairs

Location: Washington, DC (Hybrid) preferred or Remote - US (CA, CO, FL, GA, IL, IN, KS, MA, MD, MI, MN, MO, NV, NJ, NY, NC, OR, PA, TN, TX, VA, WA) will be considered

Health Affairs produces the nation's leading journal of health policy, curated commentary and analysis on Health Affairs blog, policy briefs, events, and more. Published since 1981, Health Affairs is read by federal, state, and local policymakers, health industry leaders, and academics in fields such as health economics, medicine, public health, and political science.

Health Affairs is an editorially independent division of Project HOPE, an international NGO responding to the world's most pressing global health challenges.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

We are looking for a diligent Business Assistant to work both independently and collaboratively as part of the Health Affairs Business/Publishing team. The Business team is responsible for generating revenue from foundation grants, subscription sales, and advertising/sponsorships to support the work of the editorial and publishing operation. The Business Assistant will support the revenue generating activities of the team. Hours for this part-time role are concentrated in first half of each month, with lighter duties in the second half of the month. Flexible remote work option available.

PRINCIPAL RESPONSIBILITIES:

• Grants: Support grant application budget preparation and filing in foundation portals. Assist with grant analysis and reporting for 25-30 foundation grants per year totaling $5-6 million.
• Advertising & Sponsorships: Support a growing revenue channel in advertising and sponsorships with revenue tracking reports and analysis; budgeting, and contract support. Assist with tracking ad-related expenses to prepare UBIT tax filing.
• Subscription Sales: Support journal subscription and product sales with account reconciliations and activities related to Health Affairs accounts receivables.
• General Business Team Activities:
  • Maintain digital records and files for the team, including grants and contracts.
  • Support month-end and year-end close tasks to meet organizational timelines.
  • Support procurement policies and procedures to ensure Health Affairs' purchases are compliant. Provide support to Health Affairs staff throughout the procurement process as needed.
  • Assist with accounts payable and accounts receivable activities, ensuring proper coding and alignment with the organization's policies and procedures.
  • Contribute to the development of fiscal and project budgets and projections to help ensure the financial strength of Health Affairs.
  • Respond to and resolve information requests from colleagues, customers/funders, auditors, and others.
  • Support the Executive Publisher in analyses and special projects as assigned.
  
  
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Prior experience in a relevant role in supporting business finance operations.
• Associate degree in business, accounting or finance-related field.
• Understanding of accounting principles and practices.
• Highly proficient in MS software, including Excel, Word, and Outlook.
• Familiarity with automated office and business systems, such as NetSuite.
• Meticulous attention to detail with superb organizational skills and ability to handle multiple tasks of high priority in a professional and efficient manner.
• Excellent communication skills, both written and verbal.
• Ability to work comfortably under pressure, meet tight deadlines, and to respond flexibly and resourcefully to workload fluctuations and competing priorities.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in business, accounting or finance-related field.
• Experience working in a nonprofit environment.
• Experience working with foundation grants and system portals.
• Experience working with NetSuite accounting system.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form

Work environment:

• Typical office environment with exposure to a minimal noise level.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.