ADMINISTRATIVE ASSISTANT III (PARENT SERVICES)

Develops and implements systems to help streamline the department's programs and functions. Works on office projects, assists customers, and provides leadership to other clerical staff within the department. Directly assists the Office Leader.

The salary range is $58,299.50 - $83,687.24.

Applications for the following position are being accepted by the Office of Human Resources through Sunday, May 25, 2025.

A current resume must be attached to the completed application. Additionally, ALL candidates must attach transcripts confirming the required Bachelor's degree (unofficial transcripts can be submitted, however official transcripts will be required upon hire).

• If you are unable to electronically attach these documents, you must notify Human Resources that you are sending hard copies.

If you are selected for the next stage of the interview process, you will be contacted via email to submit three electronic professional references. Identified references will receive an online reference check to complete.

No applications or application materials will be accepted after the deadline date.

Appointment is subject to a criminal background check, a drug/alcohol test and credential verification.

Please contact Pa N. Xiong, talent management specialist, with any questions: xiongpn@milwaukee.k12.wi.us

• Bachelors degree in Business, Communications or a related field, or the equivalent in administrative experience
• Three to five years of previous experience in a high-volume confidential environment.
• Experience with automated database and MS Office software is required. Experience with PeopleSoft, IFAS and other software packages is highly desired.
• Previous public sector experience is desired.
• A combination of education and experience may be considered.
  

• Assists the department/office in the assigned role. Serves as the main resource for the area and performs support functions at all levels.
• Develops and maintains databases, follow up procedures and controls for the department. Works with various department leaders to resolve administrative matters.
• Proofreads and edits documents that are developed and sent for the department/office.
• Maintains and coordinates the calendar of events for the department and works with staff to monitor tasks and coordinate workflows.
• Coordinates and maintains information for weekly meetings. Attends meetings and takes notes as directed. Prepares communications and correspondence in support of these functions.
• Manages and coordinates the administrative processes for district-wide functions.
• Manages and coordinates the departments record-keeping functions.
• Prepares reports and information items. Undertakes research to prepare related reports and correspondence as directed.
• Performs office management functions such as payroll, budget, requisitions, inventory and other office maintenance duties.
• Coordinates the work of the department/office to ensure team tasks are coordinated and serves as back-up and consistent coverage for customer service.
• Provides exceptional customer service through positive communication and fostering a welcoming environment.
• Actively supports the MPS Strategic Plan.
• Completes other duties as assigned.

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best qualified candidates.