Operations Manager - Medical Examiner

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For application inquiries please contact careers@milwaukeecountywi.gov.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Closing Date: May 13th, 2025 or upon the receipt of the first 50 application submissions

Operations Manager - Medical Examiner Office

Medical Examiner Office

Annual Salary Range: $86,465.60 - $129,688.00

Job Summary: The Operations Manager is responsible for assisting the Chief Medical Examiner and the Deputy Chief Medical Examiner with daily operations of the Milwaukee County Medical Examiner's Office and Toxicology Laboratory. This position oversees the financial processes of the department including budgeting, reporting, and auditing, to ensure compliance with all County ordinances and Wisconsin State Statutes. The Operations Manager is responsible for strategic planning, grant writing, marketing, budget preparation and if required represents the Medical Examiner's Office at the County Board meetings and other public meetings. This role provides leadership to administrative staff, ensuring efficient operations aligned with the office structure. The Operations Manager communicates with the media and is responsible for release of information according to Wisconsin Open Record Law.

Job Duties:

• Responsible for accounting, budgeting, strategic planning, and marketing of the Milwaukee County Medical Examiner's Office and Toxicology Laboratory.
• Ensure that accounting activities are performed in accordance with all applicable statutes, ordinances, rules, policies and generally accepted accounting principles.
• Analyze financial and operational to input, review, analyze and modify budgetary needs during the fiscal year including reporting, preparing receipts of revenue (ROR), and support financial, procurement, and human capital management information
• Help to ensure centralized administration functions are delivered effectively and in accordance with overall organizational structure and are carried out in an appropriate, cost-effective way.
• Supervise the administrative division of the office, including managing and staffing.
• Lead accreditation process of the Medical Examiner's Office by the National Association of Medical Examiners (NAME) including annual reporting to the Inspection and Accreditation Committee.
• Prepare detailed annual report consisting of statistical data and analysis required by the NAME and distribute the report to various entities, including elected officials, interested parties, general public, and decision makers in the public health community.
• Interact and facilitate departmental interactions with Federal, County, State, and Local agencies, Criminal Justice Partners, Public Health partners, Funeral Home partners, and private sector organizations as needed.
• Coordinate decedent transfers to Milwaukee Area Technical College Funeral Director Science Program for embalming according to office policies and Wisconsin State Statutes.
• Identify and coordinate the respectful disposition of unclaimed decedents for cremation and/or burial according to office policies and Wisconsin State Statutes.
• Coordinate facilities related issues for the physical infrastructure with IT (security), and maintenance
• Write proposals to secure funding from government or private sources.
• In conjunction with the Chief Medical Examiner, coordinate and act as spokesperson for all media contacts and represent the Medical Examiner's Office at various functions and meetings.
• Maintain up-to-date knowledge of emergency management best practices to inform emergency preparedness programs and coordinate with local, state and federal authorities regarding planning, implementing and maintaining emergency response functions and participate in associated trainings.
• Ensure compliance with all Open Record laws, and respond, redact, and comply with information requests from various entities.
• Prepare, negotiate, and oversee contracts including service, vendor and price agreements, bid specifications, statements of work, and partnership agreements. Manage payments, monitor compliance, funding, and deliverables. Specifically, oversee the Body Transport Contract.
• Market and leverage the revenue producing functions of the Medical Examiner's Office to other governmental entities to increase funding for the office.
• Annual Forensic Science Seminar; Forensic Fellowship Support; Internship Program Coordinator; other duties as assigned.

Minimum Qualifications:

• Current resident of the USA
• A valid state of Wisconsin driver's license at time of hire and maintained throughout employment.
• Bachelor's Degree in Management, Business Administration, Accounting or another related field required
• At least five (5) years of experience in an administrative, business administration, or related setting required
• At least one to three (1-3) years of experience supervising/managing a team of employees and/or resources required.
• Advance knowledge of related computer and software applications, such as word processing and spreadsheets

Knowledge, Skills, And Abilities:

• Preferred experience: Business and Administrative Experience / Fluency in Microsoft Office
• Preferred skills: Leadership ability | Excellent communication | Training and development | Familiarity with business and financial principles | Experience w/ budgeting and forecasting | Outstanding organizational skills | Performance management

NOTE: This position is unclassified and not subject to Civil Service Rules and Regulations. This original application is open to qualified candidates authorized to work in the United States. Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency. During the application process please upload your updated resume and cover letter outlining experience.

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.