New

Executive Administrator

Savvas Learning
life insurance, paid time off, 401(k)
United States, New Jersey, Paramus
15 East Midland Avenue (Show on map)
May 13, 2025
Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content. Recognized as an industry leader, we serve millions of K-12 learners with innovative, student-centered educational programs that turn today's classrooms into active learning environments. By embracing technology, personalized learning, and immersive experiences delivered across multiple platforms, we design our learning solutions to be more accessible and relevant to each student. Our comprehensive solutions for core curriculum, and supplemental and intervention programs - supported by an array of professional development services - allow teachers to use data to inform classroom practices and tailor instructions to an individual's abilities and learning styles. Position Overview A strategic partner to the CEO who serves as the CEO's right hand, navigates complex priorities while orchestrating administrative excellence and leadership support. The Executive Administrator to the CEO demonstrates uncompromising discretion, anticipatory thinking, and the ability to translate ambiguous directives into clear action. Key Responsibilities Executive Support Serve as the CEO's strategic partner by anticipating needs, managing priorities, and creating systems that maximize executive leadership effectiveness Manage and optimize the CEO's complex calendar to align with strategic objectives, ensuring time allocation reflects organizational priorities Manage all travel arrangements, including booking flights, arranging transportation, and overseeing travel documents. This involves ensuring visas are obtained, passports are valid, and itineraries are detailed and accurate Represent the CEO in high-level communications, exercising authority to make decisions on the executive's behalf when appropriate Cultivate and maintain critical relationships with internal and external stakeholders Function as a trusted advisor with access to confidential information, exercising exceptional judgment in sensitive matters Manage all executive expenses and vendor relations Drive cross-functional collaboration by orchestrating executive team dynamics, facilitating information flow, and ensuring alignment across leadership Spearhead and execute meetings and leadership off-site planning sessions Take complex information into actionable briefings, ensuring the CEO is prepared for all engagements Design and implement systems to enhance organizational communication Anticipate organizational challenges and proactively develop solutions before issues escalate Facilities & Operations Management Lead facilities management for Parmaus, including office design, space planning, and facilities optimization Manage vendor relationships and service contracts, ensuring premier service delivery while achieving cost efficiencies Responsible for the efficient and cost-effective delivery of all facility and office services (e.g., mailroom, reception, visitor management, etc.) Act as problem solver, resource identifier, and liaison between internal customers and the Facilities Department, maintaining a strong focus on customer service Handle the administration of the security system, ensuring that set policies and procedures are followed. This includes building access, badging, surveillance monitoring, incident reporting, and database management. Assist in developing and communicating security policies & procedures Manage conference room and flex desk reservation system, conduct room setups, and coordinate event logistics. Inventory, order, track, and maintain appropriate supply levels for pantries, breakrooms, copy rooms, etc, and monitor and maintain the organization and cleanliness of all areas Attend bi-weekly meetings Process invoices Provide support for the legal team as necessary Qualifications 5+ years of experience as an executive assistant, preferably supporting C-suite executives Bachelor's degree preferred Demonstrated experience with operational oversight and facilities management Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office and relevant business applications Strategic problem-solving abilities and meticulous attention to detail Proven ability to operate autonomously while maintaining alignment with organizational objectives Sophisticated interpersonal skills and executive presence Personal Attributes Uncompromising discretion and ethical judgment Strategic and anticipatory mindset Extraordinary adaptability in dynamic environments Composed and methodical under intense pressure Exceptional prioritization capabilities Executive maturity and diplomatic finesse Exceptional emotional intelligence and interpersonal resilience Ability to thrive in environments with frequent changes and shifting priorities Skilled at managing ambiguity and making decisions with incomplete information Adept at navigating diverse communication styles, including direct interactions Capacity to translate ambiguous directives into clear action items Knack for de-escalating tense situations while maintaining professional boundaries Ability to provide candid feedback and constructive pushback when appropriate Resourcefulness in solving problems without clear guidance Maintains composure and performance during high-pressure situations Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Other Requirements: Occasional travel will be required for business-related activities, which may include attending meetings or participating in conferences. Use of personal vehicle is required to effectively maintain the Paramus facility. Savvas Learning Company provides access to a benefits experience created to offer our employees choice, flexibility, and the opportunity to save money for the future. Benefits include medical, dental, vision, tax-advantaged accounts, pharmacy, life insurance, disability insurance, matching 401(k), and paid time off. Our benefits are part of a total package that is carefully designed to support the total well-being of our employees. Savvas Learning Company is an Equal Opportunity Employer. Savvas Learning complies with all applicable federal, state and local laws regarding recruitment and hiring. Savvas prohibits discrimination against individuals based on race, color, region, national origin, sex, age, disability, and other protected group status. We strive to create a fair and inclusive workplace where everyone feels valued and respected. Learn more about your EEO rights as an applicant. Savvas Learning is an affirmative action employer and participates in E-Verify.E-Verify Know Your Rights Notice to California Applicants: Information collected and processed as part of your Savvas Careers profile, and any job applications you choose to submit is subject to Savvas' California Applicant Privacy Notice.