Human Resources Assistant (On-site)

Itasca Bank & Trust Co. is an independently owned, local community bank with locations in Itasca and Roselle. Itasca Bank values its staff. Our most important assets are the people - customers and employees. For over 75 years the Bank has been a responsible citizen and community leader because it respects the values of its past when making decisions that shape its future. Without a dedicated and responsible staff, we can't serve customer needs and remain a responsible corporate citizen. Itasca Bank has been voted Best of the Best/Top Pick by the Daily Herald Readers since 2016, which reflects our dedication to quality service, high standards, and responsiveness to customers and employees alike. Itasca Bank is a responsible employer dedicated to the health and safety of employees and works to maintain diversity in both its workforce and the vendors it uses. We encourage our employees' participation in community and civic activities which lead to better communities, and a positive workplace environment where a work/life balance is encouraged.

Essential Functions

Processes bi-weekly payroll, responsible for entire payroll cycle.

Audits timecards and works with managers to resolve timecard issues.

Determines payroll liabilities and reconciles.

Processes quarterly payroll taxes.

Resolves payroll discrepancies by collecting and analyzing information.

Answers payroll questions in an accurate and timely manner.

Maintains accurate employee personnel files and records.

Provides clerical support to the department.

Conducts new employee reference and employment verification checks.

Coordinates new hire orientation and training.

Reconciles monthly benefit invoices.

Creates and prepares weekly and monthly reports using HRIS.

Reviews daily/weekly IS audit reports.

Serves as a back-up for the HR Generalist functions:

Screens candidates for open positions

Initiates and manages new employee onboarding processes and activities

Processes hires and terminations in HRIS

Assist with HR new employee onboarding activities

Assist with new employees benefits onboarding

Processes FMLA forms for initial requests

Supervisory Responsibility

This position doesn't supervise.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Position Type/Expected Hours of Work

This is a full-time non-exempt position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. This is an on-site position.

Travel

As needed to meet with branch employees.

Required Education and Experience

Minimum 2 years of payroll processing experience

Minimum 3 years of clerical and admin experience

Proficient in HRIS and payroll systems

Excellent verbal and written communication skills

Excellent interpersonal and conflict resolution skills

Excellent organizational skills and attention to detail

Excellent time management skills with the proven ability to meet deadlines

Ability to act with integrity, professionalism, and confidentiality

Strong problem-solving skills

Proficient in Microsoft Office (Word, Excel, Outlook)

Proficient with creating reports using HRIS

Preferred Education and Experience

Bachelor's degree in business administration or human resources, or related field

1-2 years of human resources experience in a coordinator or assistant role

1-2 years of recruiting experience

AAP/EEO Statement

Itasca Bank & Trust Co. is an Equal Opportunity and Affirmative Action employer Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.